Behavioral Health Office Administrator

Mississippi Behavioral Health Services; Natchez (MS); On-site; USD 32,000 - 45,000; Full time

Job summary

Mississippi Behavioral Health Services in Natchez, MS seeks an Office Administrator to manage clerical tasks, record-keeping, and vital daily operations.

You will coordinate with licensed professionals, maintain client charts, handle referrals, scheduling, and insurance verifications, and ensure compliance with state and CARF standards.

This role requires meticulous documentation, strong organizational skills, and the ability to operate in a fast-paced healthcare setting.

Responsibilities

• Maintain CARF and State report binders.
• Ensure log reviews and quarterly chart reviews are filed by LMHP/BHS.
• Conduct monthly/quarterly inspections per DMH standards and file documentation.
• Coordinate staff trainings with LMHP/BHS for community support staff.
• Maintain minutes of staff meetings and file them.
• Participate in weekly staff meetings, maintain minutes, and file accordingly.
• Gather information for submission to client insurance health plans.
• Receive referrals, collect general data, and schedule initial assessments.
• Prepare documents for assessments and related tasks.
• Send reminders for initial and concurrent assessments and appointments.
• Conduct monthly insurance verifications and file results.
• Maintain client insurance availability per office service summary.
• Update weekly community service providers schedules with LMHP/BHS input.
• Communicate with providers weekly about insurance status and overlaps.
• Collect and review logs from community support providers for overlaps.
• Maintain weekly census reports and submit provider hours to corporate staff.
• Create new client clinical/medical charts within 24–48 hours of intake.
• Maintain client charts, ensuring timely and proper filing.
• Maintain office chart room; manage supplies and copier maintenance.
• Follow all safety rules.
• Complete all related training.
• Perform other duties as assigned.

Job description

Mississippi Behavioral Health Services in Natchez, MS seeks an Office Administrator to manage clerical tasks, record-keeping, and vital daily operations.

You will coordinate with licensed professionals, maintain client charts, handle referrals, scheduling, and insurance verifications, and ensure compliance with state and CARF standards.

This role requires meticulous documentation, strong organizational skills, and the ability to operate in a fast-paced healthcare setting.