Office Administrator

Nelpro Project Solutions LLC; Mulberry (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

Nelpro Project Solutions LLC is seeking an experienced Office Administrator to support our industrial painting and coatings projects. You will manage billing, bookkeeping, vendor bills, and payroll tasks while coordinating with project managers and vendors.

The ideal candidate is highly organized, detail-oriented, and proficient in QuickBooks and MS Office, with strong communication skills and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• Requires at least 2 years of QuickBooks experience.
• Experience in office administration, bookkeeping, or accounting.
• Experience in construction, industrial, or painting industry preferred.
• Proficiency with Microsoft Office (Excel, Outlook, Word).
• Payroll administration or HR functions experience a plus.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Answer incoming phone calls and emails professionally.
• Manage accounts payable and accounts receivable.
• Prepare customer invoices and process vendor bills.
• Reconcile accounts and assist with basic bookkeeping.
• Coordinate schedules with project managers, field personnel, vendors, and customers.
• Create and track purchase orders, work orders, and project documentation.

Skills

Attention to detail

Organizational skills

Communication skills

Multitasking

Customer service

Tools

QuickBooks

Microsoft Office

Job description

Nelpro Project Solutions is recruiting on behalf of an established industrial painting and coatings contractor seeking an experienced Office Administrator. This role is ideal for someone who is highly organized, detail-oriented, and has experience in a construction or industrial services environment.

Responsibilities

• Answer incoming phone calls and emails professionally.
• Manage accounts payable and accounts receivable.
• Prepare customer invoices and process vendor bills.
• Reconcile accounts and assist with basic bookkeeping.
• Coordinate schedules with project managers, field personnel, vendors, and customers.
• Create and track purchase orders, work orders, and project documentation.
• Collect employee timesheets and assist with payroll administration.
• Maintain organized electronic and paper filing systems.
• Order office and project supplies.
• Provide administrative support to company leadership.
• Assist with general office operations and special projects as needed.

Qualifications

• Minimum of 2 years of QuickBooks experience desired
• Previous office administration, bookkeeping, or accounting experience.
• Experience in the construction, industrial, or painting industry is strongly preferred.
• Proficiency with Microsoft Office, including Excel, Outlook, and Word.
• Experience with employee timekeeping, payroll administration, onboarding, human resources, and other office administrative functions is a plus.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, dependable, and customer-focused.

Compensation

Competitive compensation based on experience.