Office Administrator

Nelpro Project Solutions LLC; Mulberry (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

Nelpro Project Solutions LLC in Florida is seeking an experienced Office Administrator to support accounting, payroll, and project administration. You will handle AP/AR, invoicing, and coordination with project managers, field teams, vendors, and customers.

The ideal candidate is highly organized, detail-oriented, proficient in QuickBooks and Microsoft Office, with strong communication skills and the ability to manage multiple priorities in a fast-paced environment; experience in construction or

Qualifications

• Minimum of 2 years of QuickBooks experience.
• Experience in office administration, bookkeeping, or accounting.
• Experience in construction, industrial, or painting industry preferred.
• Proficiency with Microsoft Office (Excel, Outlook, Word).
• Experience with employee timekeeping and payroll administration is a plus.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Answer incoming phone calls and emails professionally.
• Manage accounts payable and accounts receivable.
• Prepare customer invoices and process vendor bills.
• Reconcile accounts and assist with basic bookkeeping.
• Coordinate schedules with project managers, field personnel, vendors, and customers.
• Create and track purchase orders, work orders, and project documentation.
• Collect employee timesheets and assist with payroll administration.
• Maintain organized electronic and paper filing systems.
• Order office and project supplies.
• Provide administrative support to company leadership.
• Assist with general office operations and special projects as needed.

Skills

QuickBooks

Payroll administration

Timekeeping

Multi-tasking

Communication

Organization

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Nelpro Project Solutions is recruiting on behalf of an established industrial painting and coatings contractor seeking an experienced Office Administrator. This role is ideal for someone who is highly organized, detail-oriented, and has experience in a construction or industrial services environment.

Responsibilities

• Answer incoming phone calls and emails professionally.
• Manage accounts payable and accounts receivable.
• Prepare customer invoices and process vendor bills.
• Reconcile accounts and assist with basic bookkeeping.
• Coordinate schedules with project managers, field personnel, vendors, and customers.
• Create and track purchase orders, work orders, and project documentation.
• Collect employee timesheets and assist with payroll administration.
• Maintain organized electronic and paper filing systems.
• Order office and project supplies.
• Provide administrative support to company leadership.
• Assist with general office operations and special projects as needed.

Qualifications

• Minimum of 2 years of QuickBooks experience desired
• Previous office administration, bookkeeping, or accounting experience.
• Experience in the construction, industrial, or painting industry is strongly preferred.
• Proficiency with Microsoft Office, including Excel, Outlook, and Word.
• Experience with employee timekeeping, payroll administration, onboarding, human resources, and other office administrative functions is a plus.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, dependable, and customer-focused.

Compensation

Competitive compensation based on experience.