Office Administrator

360 Fire & Flood; Marietta (GA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Dental insurance

Vision insurance

Paid time off

Job summary

360 Fire & Flood is seeking a proactive Office Administrator to join our expanding team in Carrollton, TX. You will manage day-to-day office operations, support project teams and vendors, maintain accurate records, and help streamline administrative workflows.

The ideal candidate has 3+ years in administrative roles, strong organizational and communication skills, and proficiency with data entry and MS Excel. QuickBooks experience is a plus.

Qualifications

• High school diploma or equivalent is required.
• 3+ years in an administrative role is preferred.
• 3+ years in a customer service environment.
• 3+ years of data entry experience.
• Experience with QuickBooks is preferred.

Responsibilities

• Manage daily office operations, including filing, record keeping, and project documentation.
• Oversee schedule management for project timelines, meetings, and appointments to ensure deadlines are met.
• Support project managers and field staff with administrative and document control needs.
• Provide administrative support to field teams.
• Answer phones promptly and professionally.
• Assist with accounts payable and accounts receivable administration.
• Coordinate subcontractor and vendor documentation, including certificates and contracts.
• Assist with tracking expenses and coordinating invoices related to projects or events.
• Must be able to work onsite in Carrollton, TX.
• Perform other duties as assigned.

Skills

organizational skills

communication skills

independent worker

team collaboration

attention to detail

Excel

Education

High school diploma or equivalent

Tools

QuickBooks

Job description

Overview

We are seekingaproactiveOffice Administrator to join our growing team!The Office Administratoris responsible formanaging the day-to-day administrative operations of the construction company’s office. This role provides support to project teams, management, clients, and vendors by ensuring efficient office procedures,accuraterecordkeeping, and effective communication. The Office Administrator plays a key role inmaintainingorganized business operations and supporting construction project administration.This position coordinates administrative functions, streamlines office operations, and fosters a productive and positive work environment.

Key Responsibilities and Duties

• Manage daily office operations, including filing, record keeping, andmaintainingorganized project documentation.
• Oversee schedule management for project timelines, meetings, and appointments to ensure deadlines are met.
• Support project managers and field staff with administrative and document control needs.
• Provide administrative support to field teams.
• Answer phone(s) promptly and in a professional manner.
• Assistwith accounts payable and accounts receivable administration.
• Coordinatesubcontractor and vendor documentation, including certificates and contracts.
• Assistwith tracking expenses, gathering supporting documents, and coordinating invoices related to projects or events.
• Must be able to work onsite in Carrollton, TX.
• Perform other duties as assigned.

Qualifications

• Education
• High school diploma or equivalent (required).
• Experience
• 3+ years in an administrative (preferred).
• 3+ years working in customer service environment.
• 3+ years of experience with data entry.
• Experience with Quickbooks software (preferred).
• Skills
• Excellent organizational and communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Attention to detail and analytical thinking skills.
• Experience with Microsoft office suite, specifically Excel.

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Dental insurance
• Vision insurance
• Paid time off

360 Fire & Flood is an Equal Opportunity Employer committed to providing a workplace free from discrimination or harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, national origin, sexual orientation, marital status, veteran status, or disability status, or any other status protected by the laws or regulations in the locations where we operate.