Onsite Construction Office Administrator | Project Docs & Coordination

360 Fire & Flood; Marietta (GA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Dental insurance

Vision insurance

Paid time off

Job summary

360 Fire & Flood is seeking a proactive Office Administrator to join our expanding team in Carrollton, TX. You will manage day-to-day office operations, support project teams and vendors, maintain accurate records, and help streamline administrative workflows.

The ideal candidate has 3+ years in administrative roles, strong organizational and communication skills, and proficiency with data entry and MS Excel. QuickBooks experience is a plus.

Qualifications

• High school diploma or equivalent is required.
• 3+ years in an administrative role is preferred.
• 3+ years in a customer service environment.
• 3+ years of data entry experience.
• Experience with QuickBooks is preferred.

Responsibilities

• Manage daily office operations, including filing, record keeping, and project documentation.
• Oversee schedule management for project timelines, meetings, and appointments to ensure deadlines are met.
• Support project managers and field staff with administrative and document control needs.
• Provide administrative support to field teams.
• Answer phones promptly and professionally.
• Assist with accounts payable and accounts receivable administration.
• Coordinate subcontractor and vendor documentation, including certificates and contracts.
• Assist with tracking expenses and coordinating invoices related to projects or events.
• Must be able to work onsite in Carrollton, TX.
• Perform other duties as assigned.

Skills

organizational skills

communication skills

independent worker

team collaboration

attention to detail

Excel

Education

High school diploma or equivalent

Tools

QuickBooks

Job description

360 Fire & Flood is seeking a proactive Office Administrator to join our expanding team in Carrollton, TX. You will manage day-to-day office operations, support project teams and vendors, maintain accurate records, and help streamline administrative workflows.

The ideal candidate has 3+ years in administrative roles, strong organizational and communication skills, and proficiency with data entry and MS Excel. QuickBooks experience is a plus.