Office Administrator

CFS; Madison (WI); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Supportive leadership

Team culture

Work-life balance

Business casual

Learning opportunities

Variety in day

Job summary

CFS is seeking an administrative support professional in Madison, WI to handle a mix of customer interaction, project coordination, and administrative duties. The role offers a family-oriented, team-focused culture with a business casual environment and opportunities to learn multiple areas of the business.

You will prepare quotes, process orders, schedule installations, coordinate project details, and communicate with customers, managers, installers, and vendors.

Qualifications

• Experience in administrative support, customer service, sales support, or office coordination.
• Strong organizational and multitasking abilities.
• Excellent communication and customer service skills.

Responsibilities

• Prepare quotes and process orders.
• Schedule installations and coordinate project details.
• Communicate with customers, apartment managers, installers, and vendors.
• Answer calls, emails, and customer inquiries.
• Review paperwork and ensure order accuracy.
• Enter and track product, labor, and job cost information.
• Monitor inventory and order materials as needed.
• Follow up on material deliveries and project timelines.
• Maintain organized electronic and physical files.
• Support administrative functions across sales and operations.
• Assist with AP, AR, and purchasing processes as needed.

Skills

Organizational skills

Multitasking

Communication

Order entry

Scheduling

Project coordination

Job description

• Supportive leadership and collaborative coworkers
• Business casual work environment
• Opportunity to learn multiple areas of the business
• Variety in your day with a mix of customer interaction, project coordination, and administrative responsibilities

Pay: $23.00/hr-$26.00/hr

Why Join This Company?

• Family-oriented, team-focused culture
• Strong emphasis on work-life balance
• Supportive leadership and collaborative coworkers
• Business casual work environment
• Opportunity to learn multiple areas of the business
• Variety in your day with a mix of customer interaction, project coordination, and administrative responsibilities

Key Responsibilities

• Prepare quotes and process orders
• Schedule installations and coordinate project details
• Communicate with customers, apartment managers, installers, and vendors
• Answer calls, emails, and customer inquiries
• Review paperwork and ensure order accuracy
• Enter and track product, labor, and job cost information
• Monitor inventory and order materials as needed
• Follow up on material deliveries and project timelines
• Maintain organized electronic and physical files
• Support administrative functions across sales and operations
• Assist with AP, AR, and purchasing processes as needed

What We're Looking For

• Experience in administrative support, customer service, sales support, or office coordination
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Experience with order entry, scheduling, and project coordination
• Detail-oriented with strong problem-solving skills

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