Office Administrator

Pye-Barker Fire & Safety; Louisville (KY); On-site; USD 45,000 - 65,000; Full time

Job summary

Join a leading fire, life safety and security company as an Office Administrator in Louisville, KY. This role plays a vital part in ensuring efficient operations by performing a variety of clerical tasks including recordkeeping, direct client interactions, and administrative support for various departments. If you have strong organizational and communication skills along with at least 2 years of office administration experience, this is a great opportunity to grow your career.

Benefits

Excellent pay

Medical, dental, vision

Company paid life insurance

Company paid short term disability

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if job applicable)

Qualifications

• Minimum of 2 years experience in office administration.
• Ability to type at least 50 wpm.
• Basic understanding of clerical procedures.

Responsibilities

• Greets and directs clients and visitors.
• Manages company telecommunications network.
• Schedules appointments and referrals for services.

Skills

Customer Service

Data Entry

Organizational Skills

Communication

Education

Bachelor or Associate degree or equivalent work experience

Tools

Microsoft Office Suite

Job description

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Summary

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

Job Description

Essential Duties & Responsibilities:

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Makes appointments and referrals
• Manage data in spreadsheets and reports
• Creates and maintains office related records and reports
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory,
• Maintains the integrity and confidentiality of confidential employee or departmental files.
• Receives, records, and distributes packages and mail.
• Serves as main liaison for service manager, customers, and field technicians.
• Answering scheduling queries via email and phone.
• Rescheduling or canceling meetings in a timeous manner.
• Coordination of Technicians, General Contractors, Property Management, and outside vendors as needed.
• Scheduling with customers and multiple teams of technicians for emergency services and scheduled repair jobs.
• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
• Assists with projects and event support
• Assists other departments as needed
• Assists with Customer relations
• Perform other duties assigned by management.
  
  

Education/Qualifications

• Bachelor or Associate degree or equivalent work experience.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• A minimum of 2 year experience in office administration.
• Ability to type at least 50 wpm.
• Ability to proofread.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.
  
  

Other Duties

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Performs other duties as assigned.
  
  

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
  
  

Benefits And Perks

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
  
  

Pye-Barker Fire and Safety is an Equal Opportunity Employer

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Public Safety

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