Office Administrator

PerfectWater; Knoxville (TN); On-site; USD 35,000 - 50,000; Full time

Job summary

PerfectWater is seeking an Office Administrator responsible for administrative tasks, financial records, and office management. The ideal candidate will handle A/P reports, coordinate with HR functions, and ensure smooth office operations while embodying the company's mission and values.

Qualifications

• Understanding of Microsoft Office Suite.
• Basic knowledge of QuickBooks functions.
• Strong written and verbal communication skills.

Responsibilities

• Ensure company financial records are accurate and available promptly.
• Manage Accounts Receivable & Accounts Payable.
• Perform basic Human Resource functions effectively.

Skills

Detail-oriented

Communication

Microsoft Office Suite

QuickBooks knowledge

Ability to learn new software

Job description

Join to apply for the Office Administrator role at PerfectWater.

Job Purpose: The Office Administrator at PerfectWater is responsible for all administrative tasks in the office, including preparing A/P reports and managing insurance policies. They are the behind-the-scenes hero of the company.

Key Results Areas (KRAs):

• Ensure company financial records are accurate and available promptly.
• Complete filing and updating of company documents accurately and on time.
• Perform basic Human Resource functions effectively.
• Oversee tax filings and coordinate with relevant parties.
• Maintain an orderly and lively office environment.

Other Responsibilities:

• Content placement in process and systems documentation software.
• Oversee software integrations with QuickBooks Online.
• Manage Accounts Receivable & Accounts Payable.
• Handle phone reception and call distribution.
• Process payroll using Gusto.
• Deposit checks and enter customer payments.
• Maintain office supplies and orderliness.
• Respond to emails and ensure healthy communication.
• Manage insurance policies.
• Assist in team member onboarding.

Requirements / Skills / Qualifications:

• Understanding of Microsoft Office Suite.
• Basic knowledge of QuickBooks functions.
• Ability to quickly learn new software.
• High attention to detail.
• Strong written and verbal communication skills.

Bonus Points:

• Experience in Office Management and QuickBooks.

Company Description:

Our Mission: We empower homeowners to take control of their water resources through diligent work and caring relationships.

Our Core Values: Attitude is a Choice, Diligence in Our Work, Freedom in Truth, Systems-Minded, Stewardship.

Additional Details:

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Renewable Energy, Semiconductor Manufacturing

This job posting is active.