File Prepper – Undergraduate Admission Office

Kelly Services; Dallas (TX); Hybrid; USD 28,000 - 34,000; Part time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Telemedicine

Life insurance

Disability insurance

Retirement plan

Transit benefit

Paid sick leave

Holiday pay

Job summary

Kelly Services is seeking a detail-oriented File Prepper for the Undergraduate Admission Office in North Dallas. This part-time role (20–25 hours/week) supports the undergraduate application review process, including initial review of applications, transcript evaluation, GPA recalculation, and file preparation for Admission Committee review.

Ideal candidates bring data-entry, administrative support, or academic records experience, with strong organizational skills and the ability to handle

Qualifications

• Experience in data entry, bookkeeping, admissions or another detail-oriented role.
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to review and interpret detailed academic records.
• Ability to perform calculations accurately and consistently.
• Comfortable working with spreadsheets, databases, electronic records, and other computer-based systems.
• Ability to follow established policies and guidelines and apply them consistently.
• Strong written and verbal communication skills.
• Ability to work independently while meeting deadlines and maintaining productivity.
• Ability to handle confidential student and applicant information appropriately.

Responsibilities

• Perform the initial review of undergraduate admission applications prior to Admission Committee review.
• Review applicant files for completeness, accuracy, and consistency.
• Evaluate and review high school transcripts as part of the admission process.
• Recalculate high school GPAs according to institutional policies and guidelines.
• Review courses, grades, curriculum, and academic rigor on transcripts.
• Identify advanced, honors, AP, IB, dual-enrollment or related coursework.
• Verify academic information and enter data into admissions systems.
• Identify missing or inconsistent information and flag files for follow-up.
• Prepare applicant files for Admission Committee review.
• Maintain documentation of transcript evaluations and GPA calculations.
• Follow admission policies and evaluation standards.

Skills

Data entry

Administrative support

Transcript evaluation

Attention to detail

Time management

Education

Experience in academic records

Tools

Spreadsheets

Databases

Job description

File Prepper – Undergraduate Admission Office

Part-Time | 20–25 Hours per Week, 8am - 5pm

Location: North Dallas, near 75 and Mockingbird

Pay: $20hr

Position Overview

The Undergraduate Admission Office is seeking a highly detail-oriented and organized File Prepper for the Undergraduate Admission Office to support the undergraduate admission application review process.

This position is responsible for conducting the initial review of undergraduate admission applications, evaluating high school transcripts, recalculating high school GPAs according to established institutional guidelines, and preparing applicant files for Admission Committee review.

The ideal candidate will have a background in data entry, bookkeeping, academic records, admissions, administrative support, or another detail-oriented field. Experience working in a higher education or academic environment is preferred.

Key Responsibilities

• Perform the initial review of undergraduate admission applications prior to Admission Committee review.
• Review applicant files for completeness, accuracy, and consistency.
• Evaluate and review high school transcripts as part of the admission application process.
• Recalculate high school GPAs according to established institutional policies and guidelines.
• Review courses, grades, curriculum, and academic rigor reflected on high school transcripts.
• Identify advanced, honors, AP, IB, dual-enrollment, or other relevant coursework as applicable.
• Verify academic information and enter data accurately into admissions systems and spreadsheets.
• Identify missing, inconsistent, or questionable information and flag files for appropriate follow-up.
• Organize and prepare applicant files and academic information for Admission Committee review.
• Maintain accurate documentation of transcript evaluations and GPA calculations.
• Follow established admission policies, procedures, and evaluation standards consistently.
• Handle applicant information with a high level of confidentiality, professionalism, and discretion.
• Manage multiple application files while meeting established deadlines and maintaining a high degree of accuracy.
• Communicate questions or discrepancies to appropriate members of the Undergraduate Admission Office.
• Provide administrative and data-entry support related to the undergraduate application review process as needed.

Qualifications

• Experience in data entry, bookkeeping, admissions, academic records, administrative support, or another detail-oriented role.
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to carefully review and interpret detailed academic records.
• Ability to perform calculations accurately and consistently.
• Comfortable working with spreadsheets, databases, electronic records, and other computer-based systems.
• Ability to follow established policies and guidelines and apply them consistently.
• Strong written and verbal communication skills.
• Ability to work independently while meeting deadlines and maintaining productivity.
• Ability to handle confidential student and applicant information appropriately.
• Experience in higher education, undergraduate admissions, academic records, or a related academic environment is preferred.

Work Schedule & Environment

• Part-time: 20–25 hours per week preferred
• Remote work available
• Work will be performed in support of the Undergraduate Admission Office.
• The position requires consistent attention to detail and the ability to manage application review responsibilities independently.
• Scheduling may be coordinated around application review timelines and departmental needs.

Onboarding & Training

Onboarding and training: Week of October 26

Work begins in earnest: November 1–10

Training will include:

• Undergraduate application review procedures
• Transcript evaluation processes
• High school GPA recalculation guidelines
• Academic record review standards
• Admissions systems and data-entry procedures
• Applicant file preparation and documentation
• Procedures for preparing files for Admission Committee review

Ideal Candidate

The ideal candidate is a careful, analytical, and highly organized professional who enjoys reviewing detailed information and ensuring that records are accurate and complete.

Candidates with experience in undergraduate admissions, academic records, transcript evaluation, data entry, bookkeeping, education, or administrative support are encouraged to apply.

This role is an important part of the undergraduate admission process, helping ensure that applicant files are accurately evaluated, consistently prepared, and ready for thoughtful consideration by the Admission Committee.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources.

Please note: The following benefits reflect Kelly’s general offerings. Eligibility may vary by assignment, location, and job type.

Kelly offers eligible employees voluntary benefit plans including.

• medical
• dental
• vision
• telemedicine
• term life
• whole life
• accident insurance
• critical illness
• a legal plan
• short-term disability

As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

• a retirement savings plan
• service bonus and holiday pay plans (earn up to eight paid holidays per benefit year)
• a transit spending account
• paid sick leave under the applicable state or local plan

Get a complete career fit with Kelly ®.

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.