Office Administrator

Able Industries Inc DBA Signstat; Jeannette (Westmoreland County); On-site; USD 35,000 - 52,000; Full time

Job summary

Signstat in Jeannette, PA is seeking an Office Administrator to manage general administrative functions and office events. The role supports multiple levels of staff and requires excellent communication and a proactive approach.

The ideal candidate has prior office experience, greets visitors professionally, and anticipates needs to keep operations running smoothly.

Qualifications

• High school diploma or equivalent required.
• Associate degree preferred.

Responsibilities

• Supplies – order and maintain all office-related supplies.
• Manage permitting processes; interact with permitting offices; supervise work and file system; job scheduling and client communications.
• Coordination – respond to correspondence, complaints and inquiries; backup support to staff including phones and mail.

Skills

Excellent communication

Education

High school diploma or equivalent

Associate degree preferred

Job description

Signstat is looking for an Office Administrator to join our team in our Jeannette office. The Office Administrator is responsible for overseeing the general administrative functions and any events or activities in the office.
The ideal candidate will have prior administrative experience working in an office supporting multiple levels of employees. He/she greets visitors and should present an accessible and approachable tone as well as have excellent communication skills. The ideal candidate has a healthy initiative and can anticipate needs.
Responsibilities:

• Supplies– Order and maintain all office-related supplies
• Manage– Permitting process that supports our sales and installation efforts. Interact with permitting offices to secure and manage securing the permit for our clients. Supervise and monitor work as needed. Create a system for the team to be able to locate and review any files or records. Materials management - securing orders and delivery. Creating shop work orders and customer approvals. Job scheduling / client communication point of contact.
• Coordination– Respond to correspondence, complaints and inquiries. Provide backup support to other administrative staff as needed including answering phones, sorting and distributing mail, and preparing documents.

Signstat is looking for an Office Administrator to join our team in our Jeannette office. The Office Administrator is responsible for overseeing the general administrative functions and any events or activities in the office.
The ideal candidate will have prior administrative experience working in an office supporting multiple levels of employees. He/she greets visitors and should present an accessible and approachable tone as well as have excellent communication skills. The ideal candidate has a healthy initiative and can anticipate needs.
Responsibilities:

• Supplies– Order and maintain all office-related supplies
• Manage– Permitting process that supports our sales and installation efforts. Interact with permitting offices to secure and manage securing the permit for our clients. Supervise and monitor work as needed. Create a system for the team to be able to locate and review any files or records. Materials management - securing orders and delivery. Creating shop work orders and customer approvals. Job scheduling / client communication point of contact.
• Coordination– Respond to correspondence, complaints and inquiries. Provide backup support to other administrative staff as needed including answering phones, sorting and distributing mail, and preparing documents.

Requirements

• A high school diploma or equivalent is required; Associate degree preferred
• One year of previous office administrative experience
• Superb communication skills

Benefits

100% Medical Insurance-Employee Only
Paid Holidays
Paid Sick Time
PTO