Office Administrator

Acuity Group; Indianapolis (IN); On-site; USD 19,000 - 30,000; Part time

Job summary

Acuity Group in Indianapolis is seeking an Office Administrator to support day-to-day operations. This role is part-time (~20 hours per week) and is conducted on-site, with no work-from-home option.

You will handle mail, supplies, meetings, IT coordination, and travel arrangements to keep the office running smoothly. The ideal candidate has strong organization, professional communication, and experience coordinating vendors/contractors.

Qualifications

• 5+ years of experience in office administration, administrative support, or a similar role preferred.
• Strong organizational skills and ability to manage multiple priorities.
• Professional communication skills and comfort coordinating vendors/contractors.
• Comfortable with common office technology (printers/scanners, basic troubleshooting, conferencing setup).

Responsibilities

• Manage incoming and outgoing mail, deliveries, and shipments.
• Manage office supplies and kitchen/food inventory; order and restock as needed.
• Coordinate office cleaning and maintain office organization and general cleanliness.
• Maintain building facilities and coordinate contractors for repairs and maintenance.
• Coordinate IT needs with outsourced IT support (submit requests, track progress, schedule onsite support).
• Scan, organize, and share documents
• Provide support with presentations and documents, including printing, scanning, copying, and filing.
• Support internet and device connectivity in the office, including connecting devices to TVs for meetings.
• Assist with travel arrangements, company functions, outings, and other office events.
• Complete miscellaneous tasks and special projects as assigned

Skills

Office administration

Multitasking

Vendor coordination

Communication skills

Job description

Schedule: ~20 hours per week from Office (no work from home available)

Employment Type: W-2 hourly employee (paid based on hours worked)

Position Overview

The Office Administrator supports day-to-day office operations and provides general administrative support to ensure the office runs smoothly and efficiently.

Key Responsibilities

• Manage incoming and outgoing mail, deliveries, and shipments.
• Manage office supplies and kitchen/food inventory; order and restock as needed.
• Coordinate office cleaning and maintain office organization and general cleanliness.
• Maintain building facilities and coordinate contractors for repairs and maintenance.
• Coordinate IT needs with outsourced IT support (submit requests, track progress, schedule onsite support).
• Scan, organize, and share documents
• Provide support with presentations and documents, including printing, scanning, copying, and filing.
• Support internet and device connectivity in the office, including connecting devices to TVs for meetings.
• Assist with travel arrangements, company functions, outings, and other office events.
• Complete miscellaneous tasks and special projects as assigned

Qualifications

• 5+ years of experience in office administration, administrative support, or a similar role preferred.
• Strong organizational skills and ability to manage multiple priorities.
• Professional communication skills and comfort coordinating vendors/contractors.
• Comfortable with common office technology (printers/scanners, basic troubleshooting, conferencing setup).