Office Administrator

Ingevity; Indiana (PA); On-site; USD 40,000 - 50,000; Full time

Job summary

A leading company is seeking an Office Administrator to provide essential administrative and clerical support to the Plant Manager and team. The role includes managing payroll, maintaining office supplies, and ensuring a safe work environment. Ideal candidates will have at least 2 years of relevant experience and proficiency in Microsoft Office 365. Join a diverse and inclusive team dedicated to making a positive impact.

Qualifications

• 2 years or more of Office Administration or similar experience.
• Prior experience with SAP a plus.

Responsibilities

• Provide administrative and clerical support to the Plant Manager.
• Process plant payroll and resolve inquiries.
• Maintain an organized, clean and safe work area.

Skills

Organization

Self-sufficiency

Proficiency in Microsoft Office 365

Ability to learn new software

Education

High school diploma or GED

Degree

Tools

SAP

Microsoft Office 365

Job description

Job Family Group:

Are you ready to do something remarkable? Ready to collaborate with an incredible team to solve problems that improve people's lives? Meet Ingevity.

At Ingevity, we develop innovations that purify, protect and enhance the world around us. Our products enable oil to flow better, crops to grow fuller, roads to last longer and ensure that the air we all breathe is cleaner.

Our people come from all different backgrounds and help reimagine new possibilities daily. We understand there is no challenge too big and no contribution too small. We seek out new ideas for tackling complex problems and celebrate achieving the improbable. We value each person's unique talents and synergize them to create meaningful impact and sustainable solutions for our customers and our world.

Bold. Energetic. Ingenious. Genuine. If these qualities describe you, we'd love for you to join Ingevity!

Here's how you will impact Ingevity:

The Office Administrator will be responsible for providing administrative and clerical support to the Plant Manager and plant team members. Primary duties will include and not be limited to:

• Welcomes visitors and potential employees, answer incoming calls, deal with inquiries or transfer to appropriate party.
• Maintains security by following procedures; logbook; issuing visitor badges.
• Processes plant payroll; responds to and resolves inquiries.
• Track time and attendance; alert leadership on matters of concern.
• Resolves payroll discrepancies by collecting and analyzing information.
• Receive and input daily incoming shipments into company software system.
• Create bill of lading, request Certifications and other documents needed for outbound shipments.
• Input daily production into company data base and update production logs.
• Collect, file, and maintain all inbound and outbound shipment and production files.
• Create shipments and schedule pick-up for Fed-Ex packages.
• Maintains safeguards and confidentiality with payroll, discipline, and employee files.
• Take minutes, notes, etc. for respective group meetings.
• Coordinate employee recognitions (i.e. luncheons, birthdays, anniversaries); Post events on company website.
• Ensures near miss and incident reports are completed and submitted in a timely manner.
• Provide administrative support for Plant Manager and all team members.
• Maintain an organized, clean and safe work area.
• Maintain office supply inventory, make orders as needed.
• Comply with all company policies and guidelines.
• Demonstrates the ability to work safely.
• Performs additional duties as assigned by the Plant Manager.

Here is what you'll need to succeed in this role:

• 2 years or more of Office Administration or similar experience.
• Prior experience with SAP a plus.
• High school diploma or GED required; Degree a plus.
• Proficient in Microsoft Office 365 - Excel, Word, Outlook, PowerPoint, and Teams.
• Highly organized and self-sufficient.
• Ability to learn new software quickly.
• Able to lift up to 15 lbs.
• This role is not eligible for employment visa sponsorship. The successful candidate must not now, or in the future, require sponsorship to work in the US.

Ingevity is a company made up of extraordinary people of every race, religion and background, all worthy of the same dignity. Our differences are one of our great strengths. Join us in building a culture of increasing diversity and respect - a culture where everyone belongs.

Ingevity is an Equal Opportunity Employer, Minorities/Women/Veterans/Disabled.

Recruiting Agencies: Ingevity does not accept unsolicited resumes and therefore, will not be responsible for any fees associated with unsolicited resumes.