Office Administrator

H&H; Great Falls Crossing (VA); On-site; USD 50,000 - 90,000; Full time

Benefits offered by this job

Competitive Salary

Benefits Package

401(k) Plan

Job summary

An established industry player is seeking a motivated Office Administrator to join their dynamic team. This role involves overseeing office operations, ensuring personnel have the necessary tools for success, and driving business development efforts. You will play a crucial part in maintaining client relationships and supporting project management initiatives. With a professional work environment and a competitive salary, this opportunity is perfect for someone looking to make a significant impact in a collaborative setting. Join this reputable firm and contribute to innovative engineering solutions that shape the future.

Qualifications

• BA Degree in Management or related area is required.
• Experience in office management and proposal development is essential.

Responsibilities

• Lead office operations and ensure personnel have necessary resources.
• Assist in business development and project management.

Skills

Office Management

Public Entity Contracts

Proposal Development

Communication Skills

Time Management

Organizational Skills

Education

BA Degree in Management

Tools

Microsoft Products

Management Software

Accounting Software

Job description

We are offering an exciting opportunity for an Office Administrator to join our Reston, VA team.

With over 138 years of experience, H&H is a trusted full-service infrastructure engineering firm. Our clients, including infrastructure owners, contractors, and colleagues, rely on us for intricate and innovative engineering solutions. They trust our time-tested ability to manage the entire life cycle of a project, from the study and planning phase through to design and construction. With over 600 talented employees located across 30 offices nationwide, H&H can efficiently and effectively handle assignments of all sizes, types, and delivery methods around the country and across the globe.

Responsibilities

• Assume leadership role and responsibility for all facets of office operation and facilities; ensure that all office personnel have the tools and resources necessary to effectively discharge their responsibilities.
• Maintain utilization of office personnel; ensure all personnel have continued assignments that balance project demands with opportunities for professional development.
• Assist the Regional Manager in growing the office under the guise of the current strategy, annual office plans, budget, and goals as set forth by the Chief Operating or Development Officer(s). This may include growing the office backlog, staff planning, expanding the client base, increasing local service offerings, and/or penetrating new markets.
• Assist Project Managers in the development and execution of project plans, monthly updates to project plans, quality assurance, budgets, staff requirements, and other responsibilities pursuant to internal project management policies.
• Submit proposals of the highest caliber in compliance with marketing standards and practices; collaborate with the Regional Manager and marketing staff in this endeavor; maintain outstanding client satisfaction and relationships, while furthering the firm's image as an exceptional provider of engineering services.
• Provide and/or assist in administrative management for all office employees.
• Assist in business development efforts in the office by reviewing upcoming projects and identifying the opportunities to pursue.
• Identify and facilitate training and mentoring for junior staff.
• Assist with contract and resource management in support of operations, specifically with preparation of subconsultant agreements.
• Assist in recruitment and liaise with HR on development or improvement plans, training, etc.
• Responsible for all administrative functions within office including supplies, events, invoices, etc.

Requirements

• BA Degree in Management or a related area.
• Experience in office management, public entity contracts, proposal development, etc.
• Experience in prior Management of Group or Department.
• Outstanding communication—written, oral, and presentation.
• Excellent time management and organizational skills.
• Proficiency in Microsoft products and other applicable management and accounting software.

Benefits

We offer a professional work environment, competitive salary, benefits package, and 401(k).

EOE M/F/ DISABILITY/VETS

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Non-profit Organizations and Primary and Secondary Education