Office Administrator

Quanta Manufacturing Fremont; Fremont (CA); On-site; USD 36,000 - 41,000; Full time

Job summary

Quanta Manufacturing Fremont is seeking an organized Office Administrator to provide comprehensive clerical support onsite in Fremont, CA. You will manage scheduling, vendor communications, HR onboarding assistance, and maintain accurate records while ensuring confidentiality and professional communication with staff and customers.

The ideal candidate will be proficient with Microsoft Office (Word, Excel, PowerPoint), detail-oriented, able to multi-task, and capable of prioritizing with minimal

Qualifications

• High School diploma or equivalent required; associate degree preferred.
• Bilingual in English-Spanish/Vietnamese/Mandarin preferred.

Responsibilities

• Coordinating and managing appointments, meetings, and conference room schedules.
• Directs office activities to maintain efficiency and policy compliance.
• Maintain inventory and replenish office supplies, equipment, and furniture as needed.
• Support Accounts Receivable and Payables.
• Assist HR with onboarding processes.
• Provide comprehensive administrative support and maintain records with confidentiality.

Skills

Verbal & written communication

Multi-tasking & time management

Microsoft Office proficiency

Professional demeanor

Detail-oriented

Clerical tasks

Confidentiality

Self-motivation

Education

High School diploma or equivalent

Associates degree in office administration or related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Job Title

Office Administrator

FLSA

Non-Exempt position

Location

Fremont, CA (Onsite)

Hourly Pay

$26 - $30

Job Summary

Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our personnel. The office administrator’s role will include working closely with our employees handling clerical duties, replenishments, conference room arrangements, and supervising custodians to ensure cleanliness. In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.

Duties / Responsibilities

• Coordinating and managing appointments, meetings, and conference room schedule to prevent duplicate bookings
• Directs office activities and functions to maintain efficiency and compliance with company policies and procedures.
• Maintain inventory and replenish office supplies, equipment, and furniture as needed
• Work closely with staff and managers to maintain office operations
• Supports Accounts Receivables and Payables
• Learn, follow, and improve existing processes and procedures
• Interact with multiple levels employees, vendors and partners
• Serve as a key point of contact for customers, vendors, and staff. Handle phone calls, manage emails, and address in-person inquiries.
• Oversee office maintenance and repair tasks, such as managing office equipment, coordinating cleaning services, and reporting maintenance issues to facilities management.
• Provide comprehensive administrative support, maintaining accurate records and efficient correspondence handling.
• Accurately input and maintain data in digital and physical records, databases, and spreadsheets, ensuring data integrity and confidentiality.
• Confirm and process purchase requests, providing order confirmations with ETA, confirming receipt and closing orders
• Assist HR with onboarding process
• Performs other related duties as needed

Required Skills / Abilities

• Strong verbal and written communication skills
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Knowledgeable in Microsoft Office applications, primarily Word, Excel, and Powerpoint
• Positive and professional work attitude
• Detail-oriented
• Perform general office administration and clerical tasks
• Thorough understanding of confidentiality
• Self-motive, competent in prioritizing and working with little supervision

Education and Experience

• High School diploma or equivalent required; Associates degree in office administration or related field preferred
• Bilingual in English-Spanish/Vietnamese/Mandarin preferred

Physical Requirements

• Prolonged periods sitting at desk and working on a computer
• Must be able to lift thirty pounds at a time