Office Administrator

Boosey Wilson Group | Legal & Professional Talent; Franklin (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

Boosey Wilson Group | Legal & Professional Talent client seeks a detail-oriented Legal Office Administrator with a strong accounting background to oversee daily financial operations within a law firm environment.

This role blends traditional office administration with hands-on accounting responsibilities, including trust accounting, client billing, payroll, and month-end close processes, ideal for someone thriving at the intersection of finance and operations in professional services.

Qualifications

• 3+ years of accounting or bookkeeping experience, preferably in a law firm or professional services.
• Knowledge of trust accounting principles and IOLTA compliance.
• Proficiency with accounting or billing software.
• Understanding payroll processing and fringe benefits administration.
• Strong organizational skills with attention to detail and confidentiality.
• Associate's or Bachelor's degree in Accounting, Finance, or Business preferred.

Responsibilities

• Prepare and support financial and tax reporting for the firm.
• Maintain the general ledger and manage trust accounting in compliance with state bar and regulatory requirements.
• Assist attorneys and management with client billing, invoicing, and collections.
• Allocate payroll and administer fringe benefits for firm employees.
• Manage full-cycle Accounts Payable and Accounts Receivable.
• Support month-end and year-end close processes.
• Serve as a point of contact for vendors, banks, and outside accountants/auditors as needed.

Skills

Trust accounting

IOLTA compliance

Payroll processing

Billing & invoicing

General ledger

Attention to detail

Confidentiality

Education

Associate's or Bachelor's degree in Accounting/Finance/Business

Tools

Accounting software

Job description

Our law firm client is seeking a detail-oriented Legal Office Administrator with a strong accounting background to manage the firm's day-to-day financial operations. This role blends traditional office administration with hands-on accounting responsibilities, making it ideal for a candidate who thrives at the intersection of finance and operations within a professional services environment.

Key Responsibilities

• Prepare and support financial and tax reporting for the firm
• Maintain the general ledger and manage trust accounting in compliance with state bar and regulatory requirements
• Assist attorneys and management with client billing, invoicing, and collections
• Allocate payroll and administer fringe benefits for firm employees
• Manage full-cycle Accounts Payable and Accounts Receivable
• Support month-end and year-end close processes
• Serve as a point of contact for vendors, banks, and outside accountants/auditors as needed

Qualifications

• 3+ years of experience in accounting or bookkeeping, ideally within a law firm or professional services setting
• Working knowledge of trust accounting principles and IOLTA compliance required
• Proficiency with accounting/billing software
• Strong understanding of payroll processing and benefits administration
• Excellent organizational skills with close attention to detail and confidentiality
• Associate's or Bachelor's degree in Accounting, Finance, or Business preferred