Accounting & Office Manager

LHH; Charlotte (NC); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Full benefits

Discretionary bonus

Job summary

LHH is seeking an experienced Accounting & Office Manager in Charlotte, NC to oversee daily accounting functions and office operations for a growing law firm. This hands-on role covers AP/AR/GL, payroll, billings, and compliance in a fast-paced professional services setting.

The ideal candidate will have 5+ years in accounting, familiarity with legal billing and trust accounting, and strong Excel skills. This on-site role offers a competitive salary and benefits.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 5+ years of accounting experience, preferably within a law firm, professional services firm, or similar environment.
• Prior experience managing office operations or administrative functions.
• Strong understanding of general accounting principles, accounts payable, accounts receivable, payroll, and financial reporting.
• Experience with legal billing systems, trust accounting, and law firm operations is highly preferred.
• Proficiency in Microsoft Excel and accounting software.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality.

Responsibilities

• Manage daily accounting operations including AP, AR, and GL.
• Perform bank and trust reconciliations.
• Prepare client invoices and collections reporting.
• Monitor retainers and trust accounts per legal requirements.
• Support month-end and year-end close processes.
• Maintain financial records and assist budgeting and cash flow.
• Prepare financial reports for partners and leadership.
• Coordinate with external CPAs for tax filings and audits.
• Process payroll and payroll records.
• Ensure compliance with policies, controls, and regulations.
• Oversee daily office operations as primary admin resource.
• Manage vendor relationships.
• Coordinate facilities, equipment, and space.
• Support onboarding and HR administration.
• Assist benefits administration and HR documentation.
• Maintain office policies and procedures for efficiency.
• Manage supplies and firm-wide administrative needs.
• Coordinate meetings, events, and activities as needed.

Skills

Excel

Accounting principles

Payroll

Financial reporting

Communication

Confidentiality

Multi-tasking

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

Accounting software

Legal billing systems

Trust accounting software

Job description

Our client, a well-established and growing law firm in Charlotte, is seeking an experienced Accounting & Office Manager to oversee the firm's day-to-day accounting functions and office operations. This role is ideal for a hands-on professional who enjoys balancing financial responsibilities with administrative leadership in a fast-paced professional services environment.

Responsibilities:

Accounting & Finance (70%)

• Manage the firm's daily accounting operations, including accounts payable, accounts receivable, and general ledger activities
• Perform monthly bank and trust account reconciliations
• Prepare and review billing, client invoices, and collections reporting
• Monitor client retainers and trust account transactions in compliance with legal accounting requirements
• Assist with month-end and year-end close processes
• Maintain financial records and support budgeting and cash flow management
• Prepare financial reports for firm partners and leadership
• Coordinate with external CPA firms regarding tax filings, audits, and year-end reporting
• Process payroll and maintain payroll-related records
• Ensure compliance with accounting policies, internal controls, and regulatory requirements

Office Management & Administration (30%)

• Oversee day-to-day office operations and serve as the primary administrative resource for the firm
• Manage relationships with vendors, suppliers, and service providers
• Coordinate office facilities, equipment, and space management
• Support onboarding and administrative aspects of employee lifecycle activities
• Assist with benefits administration and HR-related documentation
• Maintain office policies and procedures to ensure operational efficiency
• Manage office supplies, inventory, and firm-wide administrative needs
• Coordinate meetings, events, and other firm activities as needed

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred
• 5+ years of accounting experience, preferably within a law firm, professional services firm, or similar environment
• Prior experience managing office operations or administrative functions
• Strong understanding of general accounting principles, accounts payable, accounts receivable, payroll, and financial reporting
• Experience with legal billing systems, trust accounting, and law firm operations is highly preferred
• Proficiency in Microsoft Excel and accounting software
• Excellent organizational, communication, and problem-solving skills
• Ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality

What We're Looking For

The ideal candidate is a detail-oriented accounting professional who enjoys being a key contributor to the success of a small-to-mid-sized organization. This individual will be comfortable wearing multiple hats, partnering with attorneys and staff, and helping ensure both the financial health and operational effectiveness of the firm.

Location:

Charlotte, NC

Schedule:

Fully onsite, Monday through Friday

Employment Type:

Direct Hire

Compensation:

$80,000 - $95,000 depending on experience, full benefit package and discretionary bonus