Legal Accounting and Operations Manager

Dsc Law; Albuquerque (NM); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life and Disability insurance

Paid time off

401(k) Retirement plan

Job summary

Dsc Law in Albuquerque is seeking a detail-oriented Legal Financial Office Manager to oversee financial and administrative operations for their legal practice. This role involves managing billing, payroll coordination, trust accounting, and regulatory compliance. Candidates should have a relevant Bachelor’s degree and 3-5 years of financial management experience, ideally in a law firm setting. Employees benefit from health insurance, paid time off, and a 401(k) retirement plan with employer contributions.

Qualifications

• 3-5 years of financial management or accounting experience preferred.
• Experience in a professional services environment is a plus.

Responsibilities

• Oversee day-to-day financial operations.
• Manage client billing and collections.
• Prepare financial reports and budgets.
• Supervise timekeeping and billing processes.

Skills

Strong knowledge of legal trust accounting

Excellent organizational skills

Proficiency with accounting software

Analytical skills

Problem-solving skills

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Tools

Legal practice management systems

Job description

Summary

We are seeking a highly organized, dependable and detail-oriented Legal Financial Office Manager to manage the financial and administrative operations of our small but busy legal practice. This role is responsible for managing billing, trust accounting, payroll coordination, financial reporting, and ensuring compliance with legal and ethical financial standards. This role is ideal for someone who enjoys wearing multiple hats, has experience in both legal office administration and financial management and enjoys being part of a close-knit team. The Legal Financial Office Manager ensures the firm’s finances run smoothly, compliantly, and efficiently so attorneys can focus on practicing law.

Key Responsibilities/Duties

• Oversee day-to-day financial operations, including accounts payable, accounts receivable, and general ledger activities
• Manage client billing including knowledge of electronic billing programs, invoicing, and collections in accordance with legal billing guidelines
• Maintain and reconcile trust (IOLTA) and operating accounts, ensuring strict compliance with state bar regulations
• Prepare monthly, quarterly, and annual financial reports and budgets
• Supervise timekeeping and billing processes for attorneys and staff
• Review and approve invoices for accuracy and compliance with fee agreements
• Coordinate with attorneys to resolve billing inquiries and discrepancies
• Coordinate payroll processing with internal teams or external providers
• Manage vendor relationships, contracts, and expense approvals
• Ensure timely payment of taxes, fees, and professional obligations

Leadership & Administration

• Supervise and train accounting or administrative staff, as applicable
• Collaborate with firm leadership on financial planning and strategic initiatives
• Assist with forecasting, profitability analysis, and cost control measures

Audit and Standard Implementation

• Perform monthly audits of all accounts to ensure all GL accounts are in balance with Balance Sheet.

Qualifications

Required

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
• 3–5 years of financial management or accounting experience; professional services environment; law firm experience preferred but not required.
• Strong knowledge of legal trust accounting and law firm billing practices
• Proficiency with accounting software and legal practice management systems
• Excellent organizational, analytical, and problem-solving skills
• High level of integrity and discretion when handling confidential information

Preferred

• Experience with IOLTA or client trust compliance
• Supervisory or management experience
• Familiarity with state bar financial rules and legal ethics requirements
• Competitive salary based on experience
• Health, Dental, Vision insurance, Life and Disability
• Paid time off and holidays
• 401(k) Retirement plan with employer contribution and Annual Profit Share