Office Administrator

ADVANCED STRUCTURAL SOLUTIONS LLC; Fort Lauderdale (FL); On-site; USD 45,000 - 55,000; Full time

Job summary

ADVANCED STRUCTURAL SOLUTIONS LLC in Ft. Lauderdale, FL is seeking an organized Office Administrator to support our team in a fast-paced environment. You will coordinate schedules, handle calls, manage supplies, and assist with reports and documentation for projects.

You will also support the finance team with invoicing and expense tracking, while helping to streamline office procedures and improve internal workflows. A proactive, team-oriented mindset is essential for success.

Qualifications

• High school diploma required; associate degree or higher preferred.
• Proven experience as an office administrator or in a similar role.
• Strong organizational skills with attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite and office management software.
• Ability to multitask and prioritize effectively in a busy environment.

Responsibilities

• Coordinate schedules, meetings, and appointments for team members.
• Handle incoming calls and correspondence, providing excellent customer service.
• Maintain office supplies inventory and place orders as needed.
• Assist in preparing reports, presentations, and documentation for projects.
• Support the finance team with invoicing and expense tracking.
• Implement and improve office procedures for better workflow.
• Facilitate communication between departments and external partners.

Skills

Organizational skills

Communication skills

MS Office

Multitasking

Attention to detail

Education

High School Diploma

Associate degree or higher preferred

Tools

Office management software

Job description

About the Role:

Join ADVANCED STRUCTURAL SOLUTIONS LLC as an Office Administrator in sunny Ft Lauderdale, FL! This dynamic role is perfect for an organized individual who thrives in a fast-paced environment and is eager to support our dedicated team in delivering exceptional structural solutions.

Responsibilities:

• Coordinate schedules, meetings, and appointments for team members.


• Handle incoming calls and correspondence, providing excellent customer service.


• Maintain office supplies inventory and place orders as needed.


• Assist in preparing reports, presentations, and documentation for projects.


• Support the finance team with invoicing and expense tracking.


• Implement and improve office procedures for better workflow.


• Facilitate communication between departments and external partners.

Requirements:

• Proven experience as an office administrator or in a similar role.


• Strong organizational skills with attention to detail and accuracy.


• Excellent verbal and written communication skills.


• Proficient in Microsoft Office Suite and office management software.


• Ability to multitask and prioritize effectively in a busy environment.


• High school diploma required; associate degree or higher preferred.


• Positive attitude and a team-oriented mindset.


• Experience in the construction or engineering industry is a plus.

About Us:

ADVANCED STRUCTURAL SOLUTIONS LLC is a trusted leader in structural engineering. Our commitment to quality, innovation, and customer satisfaction has earned us a loyal client base and a reputation for excellence. Employees enjoy a collaborative work environment where their contributions are valued and growth is encouraged.