Office Administrator

Red Bull Distribution Company; City of Middletown (NY); On-site; USD 43,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Vision Plans

401k Match

Paid Time Off

Paid Holidays

Life Insurance

Job summary

Red Bull Distribution Company, Inc. is seeking an Office Administrator to provide general office support and handle a variety of clerical tasks across HR, Finance, and Sales support functions.

This role acts as a liaison between local operations and the Finance and HR Shared Services Center, upholding RB values and professional presence. The OA will manage mail and shipments, coordinate meetings, assist with payroll, process route accounting, and help with new hire paperwork while maintaining

Qualifications

• Prior experience in office administration and customer service.
• Experience coordinating HR/payroll or finance-related tasks.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and time effectively.

Responsibilities

• Support the GSM and branch operations across HR, Finance and Sales functions.
• Manage daily mail, shipments, and office supplies; maintain equipment.
• Provide payroll processing and assist with finance-related inquiries.
• Balance Route Accounting System daily tasks and collect documentation.
• Assist HR with new hire paperwork, timecard tracking, and policy questions.
• Answer incoming calls and ensure proper filing and record retention.
• Plan, coordinate and organize meetings and events; code operating expenses.
• Support Tell-Sell activities and maintain compliance records.

Skills

Customer service

Human Resources

Office management

Accounting

Job description

The Office Administrator (OA) is responsible for providing general office support with a variety of clerical activities and related tasks. Work as liaison between the local Region and Red Bull Distribution Company’s (RBDC’s) Finance and Human Resources Service Center. OAs embody the RBDC Values (Professionalism, Focus, Passion, & Responsibility).

All the responsibilities we'll trust you with:

MANAGING EXPECTATIONS

Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations (may include multiple locations) Human Resources, Finance and Sales support functions

EXECUTION

Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations

Provide support to the Red Bull Distribution Company (RBDC) Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries

Perform the Encompass Route Accounting System Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected

Act as a key partner to the HRBPs by consulting on questions regarding key HR policies and procedures. Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, and answering general HR process or policy questions

Professionally answers all incoming office phone calls and ensures all calls are directed accordingly

Ensure proper filing and follow proper record retention policy of pertinent documents

Plan, coordinate and organize various meetings and events

Code and obtain GM approval for all Operating Expenses Where applicable support sales with Tell-Sell calling duties Assist employees to maintain records required for compliance with internal policy, State and Federal regulations including driver logs, records of fuel purchase, mileage records, trainings and other records required by law

BUILDING SUCCESS

Work collaboratively across the organization and share best practices Lead by example and adhere to Company standards & RB Values Professional representation of the company and Red Bull brand when in the market

Your areas of knowledge and expertise that matter most for this role:

• Prior customer service, human resources, office management, and accounting experience preferred
• Accounting experience is a plus
• Strong verbal and written communication skills
• Ability to set and handle multiple priorities
• Exceptional time management skills and punctuality
• English; additional languages an advantage

The base salary range for this position is $43,264 - $64,896

Actual salary offer may vary based on work experience.

The base pay range is subject to change and may be modified in the future.

Our current Benefits include:

Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO & Paid Holiday Schedule, Pet, Legal, and Life Insurance, Tuition Reimbursement

Red Bull Distribution Company, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by Federal, state, or local law.