Office Administrator

Red-Bull; City of Middletown (NY); On-site; USD 43,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k Match

Family Leave

PTO & Paid Holidays

Pet Insurance

Tuition Reimbursement

Job summary

The Office Administrator at Red Bull Distribution Company is responsible for providing general office support, serving as liaison between the region and the Finance and HR Service Center, and upholding RB values.

Responsibilities include managing mail, supplies, payroll processing support, route accounting, HR paperwork, and coordinating meetings, with a focus on accuracy and compliance.

Qualifications

• Prior customer service, human resources, office management, and accounting experience preferred.
• Accounting experience is a plus.
• Strong verbal and written communication skills are expected.
• Ability to set and handle multiple priorities.
• Exceptional time management skills and punctuality.
• English; additional languages an advantage.

Responsibilities

• Support the regional administrative needs of the General Sales Manager (GSM) and branch operations.
• Human Resources, Finance and Sales support functions.
• Manage all office administrative activities, including mail and package deliveries, ordering of office supplies, and maintenance of office equipment.
• Provide support to Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries.
• Balance daily in Encompass Route Accounting System and ensure documentation is collected.
• Assist HR with new hire paperwork, timecard tracking, recruitment paperwork, and policy questions.
• Answer incoming calls and route them appropriately; maintain records and filing.
• Plan and coordinate meetings and events; code and obtain approval for Operating Expenses.
• Support sales with Tell-Sell calls when applicable; ensure compliance with policies.

Skills

Customer service

HR experience

Office management

Accounting

Time management

Tools

Encompass Route Accounting System

Job description

• Organization: Red Bull Distribution Company
• Job type: Permanent

Company Description

The Office Administrator (OA) is responsible for providing general office support with a variety of clerical activities and related tasks. Work as liaison between the local Region and Red Bull Distribution Company’s (RBDC’s) Finance and Human Resources Service Center. OAs embody the RBDC Values (Professionalism, Focus, Passion, & Responsibility).

Job Description

MANAGING EXPECTATIONS

Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations (may include multiple locations)

Human Resources, Finance and Sales support functions

EXECUTION

Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations

Provide support to the Red Bull Distribution Company (RBDC) Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries

Perform the Encompass Route Accounting System Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected

Act as a key partner to the HRBPs by consulting on questions regarding key HR policies and procedures.

Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, and answering general HR process or policy questions

Professionally answers all incoming office phone calls and ensures all calls are directed accordingly

Ensure proper filing and follow proper record retention policy of pertinent documents

Plan, coordinate and organize various meetings and events

Code and obtain GM approval for all Operating Expenses

Where applicable support sales with Tell-Sell calling duties

Assist employees to maintain records required for compliance with internal policy, State and Federal regulations including driver logs, records of fuel purchase, mileage records, trainings and other records required by law

BUILDING SUCCESS

Work collaboratively across the organization and share best practices

Lead by example and adhere to Company standards & RB Values

Professional representation of the company and Red Bull brand when in the market

Qualifications

Prior customer service, human resources, office management, and accounting experience preferred

Accounting experienceis a plus

Strong verbal and written communication skills

Ability to set and handle multiple priorities

Exceptional time management skills and punctuality

English; additional languages an advantage

Additional Information

The base salary range for this position is $43,264 - $64,896
Actual salary offer may vary based on work experience.
The base pay range is subject to change and may be modified in the future.
Our current Benefits include:
Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO & Paid Holiday Schedule, Pet, Legal, and Life Insurance, Tuition Reimbursement

Red Bull Distribution Company, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by Federal, state, or local law.