Office Administrator

alternativehrllc; Belle Vernon (Fayette County); On-site; USD 36,000 - 48,000; Full time

Job summary

alternativehrllc in Belle Vernon, PA is seeking an Office Administrator to manage daily office operations and support a small team across finance and admin tasks. The role involves processing invoices, payroll bi-monthly, reconciling bank statements, handling vendor communications, and delivering excellent customer service.

You will also manage emails, filing, and phone inquiries, working 32-40 hours per week.

Qualifications

• Excellent customer service skills required.
• Ability to work independently.

Responsibilities

• Day-to-day office operations (32-40 hours per week).
• Keying in vendor invoices and ensuring timely payments
• Prepare customer invoices and receive payments
• Reconcile bank statements and credit cards
• Gather information for monthly use tax filing
• Prepare bi-monthly payroll
• Typing quotes
• Ordering office supplies
• Monitoring emails
• Filing
• Customer service
• Answering phones

Skills

Customer service

Job description

Responsible for the day-to-day operations of the office 32-40 hours per week.

Duties would include...

• keying in vendor invoices and ensuring timely payments
• preparing customer invoices and receiving payments
• reconciling bank statements and credit cards
• gathering information for monthly use tax filing
• preparing bi-monthly payroll
• typing quotes
• ordering office supplies
• monitoring emails
• filing
• customer service
• answering phones

Candidates must have excellent customer service skills and be able to work independently.