Office Administrator

Talentify; Sarasota (FL); On-site; USD 36,000 - 52,000; Full time

Job summary

Talentify is seeking a detail-oriented administrative associate in Sarasota, FL, handling daily invoicing, payments, and paperwork while coordinating across departments. The role includes tax reporting, customer statements, order processing, and credit checks to support finance and operations.

Strong MS Office skills and Sage 100 training are a plus. Ideal candidates will manage freight documentation, maintain office supplies, and ensure timely communication with customers and corporate

Qualifications

• High School Diploma required.
• Must communicate effectively across multiple departments.
• Microsoft Office proficiency; Sage 100 training is a plus.

Responsibilities

• Daily invoicing to customer.
• Processing customer credit card payments as needed.
• Filing and maintaining all paperwork.
• Sales Tax Reporting and payment (Once Monthly).
• Sending Customer Statements (Once Monthly).
• Collecting late payments from customers 30-45 days.
• Completing and arranging Freight Bill of Ladings for orders.
• Customer service duties such as taking orders, notifying customers when orders are ready, entering orders, etc.
• Scanning and sending paperwork to corporate accounting (as needed).
• Ordering and maintaining all office supplies.
• Set up new accounts, check credit worthiness.

Skills

Multidepartment communication

Attention to detail

Customer service

Education

High School Diploma

Tools

Sage 100

Microsoft Office

Job description

Primary Responsibility

• Daily Invoicing to Customer
• Processing Customer Credit Card Payments as needed.
• Filing and maintaining all paperwork.
• Sales Tax Reporting and payment (Once Monthly)
• Sending Customer Statements (Once Monthly)
• Collecting Late Payments from Customers 30-45 Days
• Completing and arranging Freight Bill of Ladings for orders.
• Responsible for Customer Service duties such as, taking orders, notifying customers when orders are ready, entering orders, etc.
• Scanning and Sending Paperwork to Corporate Accounting (as needed).
• Ordering and Maintaining all Office Supplies.
• Set up new Accounts, check credit worthiness.

Qualifications and Education Requirements

• High School Diploma
• Must be able to communicate effectively through multiple departments
• Must be fluent with Microsoft Office products, Sage 100 training is a plus