Office Administrator

G&G Enterprises; Beaumont (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

G&G Enterprises seeks an Office Administrator to handle a mix of administrative, clerical, and coordination tasks. The role requires attention to detail, diligence, and proactive service to both visitors and staff.

Reporting to HR and Accounting, you will support office operations, manage supplies, handle mail, and assist with accounting templates. A professional, confidential approach is essential.

Qualifications

• High school diploma required; associate’s or bachelor’s preferred in business, accounting, or HR.
• 1–3 years of administrative, office, or accounting support experience.
• Proficient in Microsoft Office including Outlook, Word, and Excel.
• Strong organizational and time-management skills with ability to manage multiple priorities.
• Excellent written and verbal communication with a professional, service-oriented approach.
• Discretion handling confidential employee, company, and financial information.
• Willingness to learn company software, systems, and processes.
• Reliable attendance and adherence to office hours.

Responsibilities

• Open/Close Office.
• Greet visitors and provide a positive in-office experience.
• Answer and direct incoming calls to appropriate team members.
• Maintain a clean, organized office environment.
• Inventory and order all office supplies.
• Maintain company accounts with authorized users.
• Prepare import templates for loan payments and auto-drafted monthly bills.
• Receive expense reports and prepare templates for credit card expense coding.
• Receive and sort incoming mail, deliveries, and manage outgoing mail.
• Prepare lien waivers and releases, as needed.
• Coordinate the check release process, including mailing payments.
• Maintain digital and physical accounting files.
• Take on additional duties and special projects as assigned.

Skills

MS Office proficiency

Organization

Time management

Communication

Discretion

Education

High school diploma

Associate’s or Bachelor’s in Business/Accounting/HR

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Job Title: Office Administrator

Reports To: Accounting & Human Resources

Job Description: The Office Administrator will perform various administrative, clerical, and coordination functions. This position requires a highly detail-oriented, diligent, and proactive individual.

Responsibilities Reporting to HR

• Open/Close Office
• Meet and greet visitors while providing a positive in-office experience
• Answer and direct all incoming telephone calls to appropriate team members
• Ensure a clean, organized office environment
• Inventory and order all office supplies
• Maintain company accounts with authorized users

Responsibilities Reporting to Accounting

• Prepare import templates for loan payments and other auto-drafted monthly bills for the office
• Receive expense reports and receipts and prepare import templates for credit card expense coding.
• Receive and sort incoming mail, deliveries, and manage outgoing mail
• Prepare lien waivers and releases, as needed
• Coordinate the check release process, including mailing payments when necessary
• Maintain the digital and physical accounting files
• Take on additional duties and special projects, as assigned

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Accounting, Human Resources, or a related field preferred.
• One (1) to three (3) years of administrative, office, accounting support, or related experience required
• Skilled in Microsoft Office applications, including Outlook, Word, and Excel.
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills with a professional and service-oriented approach
• Strong interpersonal skills with the ability to maintain confidentiality and appropriately handle sensitive employee, company, and financial information
• Ability to learn and effectively use company software, systems, and administrative processes.
• Dependable and consistent attendance with the ability to maintain established office hours

Schedule

40 hours per week, 7:45 AM – 5:00 PM Monday – Thursday; Friday 7:45 AM – 3:45 PM; Lunch Monday - Friday 11:30 AM - 12:30 PM