OFFICE ADMINISTRATOR

Engineering Consulting Service; Atlanta (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading engineering consulting company in Atlanta seeks an HR and Payroll Specialist to oversee various administrative duties including payroll processing, managing employee benefits, and tracking accounts. This role requires prior HR experience, either with a degree or significant related experience, ensuring the efficient management of personnel and financial tasks.

Benefits

Paid time off

Health and insurance plans

Retirement and college savings plans

Qualifications

• At least 2 years of HR and payroll experience with an HR degree or 4 years without.
• Familiarity with employment verification paperwork and HR-related forms.

Responsibilities

• Process payroll and handle HR-related duties under supervision.
• Manage benefits enrollment and assist with employee benefits.
• Reconcile vendor statements and manage billing issues.

Skills

HR Management

Payroll Processing

Communication

Accounting

Education

High school diploma or GED

Bachelor's degree in HR preferred

Job description

• Perform accounting, human resources, and other administrative duties under supervision.
• Process payroll, accounts payable, accounts receivable, and invoicing.
• Track and document petty cash and corporate credit card accounts, including writing checks, requesting replenishments, and reconciling bank and internal accounts.
• Handle new hires, job changes, pay rate changes, and terminations.
• Complete HR-related forms such as employment verification paperwork.
• Monitor immigration status and update I-9 forms as required.
• Manage benefits enrollment, open enrollment, and updates.
• Assist with warning reports and other HR issues as needed.
• Process leave of absence and short-term disability claims.
• Maintain and update certificates of insurance.
• Enter vendor invoices into the accounting system accurately and promptly.
• Reconcile vendor statements and resolve discrepancies.
• Generate and send invoices to customers as per contract terms.
• Monitor outstanding invoices and maintain accurate records.
• Follow up on overdue accounts via phone and email.
• Collaborate with customers to resolve billing issues.
• Maintain records of collection efforts and generate aging receivables reports.
• Oversee building and equipment maintenance.
• Provide support for computer network issues.
• Support reception and office administration tasks.
• Perform other duties as assigned.

What We're Looking For

Qualifications

• High school diploma or GED; Bachelor's degree in HR preferred.
• At least 2 years of HR and payroll experience with an HR degree.
• Alternatively, 4 years of HR and payroll experience without an HR degree.

Who We Are

ECS Group of Companies (ECS) was founded in 1988 to elevate standards in engineering consulting. Today, we lead in geotechnical, construction materials, environmental, and facilities consulting services. As an employee-owned company with over 2,800 employees across 100+ offices, ECS is ranked #64 in ENRs Top 500 Design Firms (April 2024), #144 in ENRs Top 200 Environmental Firms (October 2024), and #28 in Zweig Groups Hot Firm List (June 2024). For more details, click here .

We value our employees and offer excellent benefits, including paid time off, health and insurance plans, retirement and college savings plans. Click here to learn more about our benefits.

ECS is an Equal Opportunity Employer. All qualified applicants will receive consideration regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics. We do not discriminate against employees or applicants for discussing or disclosing compensation, except where legally permitted.

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