Office & Administrative Specialist Intermediate - Assistant to Deans

Minnesota State Colleges and Universities; Cambridge (MN); Hybrid; USD 44,000 - 58,000; Full time

Benefits offered by this job

Paid vacation and sick leave

12 paid holidays

Low-cost medical, dental, vision plans

Pension plan

Employee assistance

Job summary

Minnesota State Colleges and Universities invites applications for the Assistant to Deans position at the Cambridge campus. This full-time role supports Academic and Student Affairs, managing calendars, coordinating meetings, handling communications, and assisting with faculty hiring and workload management.

The ideal candidate will handle confidential information with discretion, work in a hybrid environment, and collaborate with multiple stakeholders across campuses to ensure smooth operations.

Qualifications

• Word processing, financial statements, reports preparation with accuracy.
• Strong customer service to interact with faculty and staff professionally.
• Spreadsheet skills to compile and analyze data in reports and forms.
• Math skills to verify totals on reports and invoices.

Responsibilities

• Provide administrative and operational support to the ASA deans.
• Maintain calendars, coordinate meetings, handle correspondence and communications.
• Assist with hiring, workload management, and financial transactions.
• Support day-to-day operations with confidentiality and independent judgment.

Skills

Word processing

Customer service

Spreadsheet

Math skills

Microsoft Excel

Tools

Microsoft Excel

Job description

Working Title: Assistant to Deans

• Job ID: 97538
• Location: Cambridge
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 10/07/2026
• Closing Date: 10/26/2026
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / Ank/Ramsey CC-Cambridge-AFSCME
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: (8:00 AM-4:30 PM)
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually
• Classified Status: Classified
• Work Area: Academic Affairs
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Working Title: Assistant to Deans

Job Class: Office and Administrative Specialist, Intermediate

Agency: Minnesota State

• Job ID: 97538
• Location: Cambridge
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 10/07/2026
• Closing Date: 10/26/2026
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / Ank/Ramsey CC-Cambridge-AFSCME
• Division/Unit: MnSCU Anoka/Ram Cambridge CC / MnSCU Ank Ram Camb CC Edu Svcs
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: (8:00 AM-4:30 PM)
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Academic Affairs
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. The Assistant to the Deans plays a critical role in the Academic and Student Affairs (ASA) Administration unit by providing administrative and operational support to the ASA deans in a wide variety of areas including: maintenance of the deans’ calendars; meeting coordination; correspondence and communication; faculty hiring, appraisal, and workload management; financial transactions; contracts; and special projects. This position serves as a resource to both internal and external stakeholders and works with a high degree of confidentiality. This position exercises independent judgment in managing priorities, resolving administrative issues, and supporting the day-to-day operations of the Academic and Student Affairs unit. This position will support ASA deans at both campuses and the home campus will be the Rapids campus. Anoka-Ramsey currently operates in a hybrid work environment, which includes the option of some telework days. The hiring manager and the successful candidate will work together to determine a schedule that meets department needs.

Minimum Qualifications

• Word processing skills for preparing correspondence, financial statements, reports, and other documents utilizing correct spelling, grammar and punctuation.
• Customer service skills to collaborate and communicate professionally, tactfully, and discreetly with faculty, staff, and administration regarding complex issues while making independent decisions regarding workload priorities.
• Spreadsheet skills to develop and modify electronic spreadsheets and to compile, store and retrieve data to prepare a variety of reports using software such as Microsoft Excel.
• Math skills to calculate and verify totals on reports, forms, requisitions, or bills, using a calculator, computer, and/or other tools

Preferred Qualifications

• Self-motivating, organizational, and time-management skills including ability to set priorities, anticipate needs, and work under the pressure of deadlines with accuracy and a high attention to detail.
• Working knowledge of Microsoft Office 365 applications (such as Outlook, Teams, OneDrive, Word, Excel, SharePoint, Power Point, and Forms).
• Ability to apply policies, procedures, and guidelines to resolve administrative concerns.
• Ability to make recommendations for changes and improvements to college processes as they affect Academic and Student Affairs Administration functions.
• Demonstrated problem-solving skills, including the ability to analyze situations, identify appropriate solutions, take independent action within established guidelines, and determine when issues should be escalated to a dean or other college leader.
• Experience working with confidential information and understanding the importance of maintaining confidentiality of private information.
• Demonstrated commitment and success working in a diverse, multi-cultural, and multiracial community.

Contact

If you have questions about this position, contact Yusra Hussain at [e-mail] or 763-433-1439.

About Minnesota State

We are committed to responding to the educational needs of our changing communities and to providing opportunities for enhancing knowledge, skills, and values in a supportive learning environment. We recognize and assert the value of inclusion as an ethical imperative and as a necessity for academic rigor, student success, and lifelong learning.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition waiver
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies

based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.