Account Clerk

Minnesota State Colleges and Universities; White Bear Lake (MN); On-site; USD 29,000 - 39,000; Full time

Job summary

Minnesota State Century College in White Bear Lake seeks an Account Clerk to manage student transactions and tuition/fee processing. The role requires accurate data entry, cash handling, and timely responses to student and staff inquiries.

The position supports campus business office operations, with a standard Monday–Friday day shift and no telework. A focus on detail and teamwork is essential.

Qualifications

• Two years of clerical/data entry/customer service experience.
• Knowledge of basic accounting procedures and cash handling.
• Strong data entry, math, and written communication abilities.

Responsibilities

• Performs cashiering duties and ensures proper fund application.
• Process external scholarships and post-secondary education option payments.
• Assist with daily cash reconciliations and customer inquiries.

Skills

Clerical experience

Data entry

Customer service

Accounting basics

Cash handling

Math skills

Education

Associate’s degree in accounting/related field

Knowledge of government accounting terminology

Tools

Excel

Word processing / Spreadsheets

Job description

• Telework Eligible: No* - *This position does not allow for telework / a hybrid work environment during the fiscal year (August – May) but would be eligible to work from home on Fridays during the summer. The hiring manager can provide additional guidance to the type of work environment at/following the interview process.
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/25/2026
• Closing Date: 10/08/2026
• Hiring Agency/Seniority Unit: Minnesota State / Century College
• Division/Unit: MnSCU Century Lakewood CC / MnSCU Century CTC Class/A
• Appointment Type: Unlimited, Full-time
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $21.12 - $28.01 / hourly
• Classified Status: Classified
• Work Area: Business Office
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Working Title: Account Clerk

Job Class: Account Clerk

Agency: Minnesota State

• Job ID: 97291
• Location: White Bear Lake
• Telework Eligible: No* - *This position does not allow for telework / a hybrid work environment during the fiscal year (August – May) but would be eligible to work from home on Fridays during the summer. The hiring manager can provide additional guidance to the type of work environment at/following the interview process.
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/25/2026
• Closing Date: 10/08/2026
• Hiring Agency/Seniority Unit: Minnesota State / Century College
• Division/Unit: MnSCU Century Lakewood CC / MnSCU Century CTC Class/A
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: Day Shift / Monday & Tuesday 9:30am – 6:00pm - Wednesday & Thursday 8:00am – 4:30pm - Friday 8:00am – 12:00pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $21.12 - $28.01 / hourly
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Business Office
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Position Purpose

This position handles all student business transactions, receives tuition and fees, enters information in the Minn State accounting systems and handles other payment transactions so payments are recorded and accounted for accurately. Analyzes and enters all payment transactions including cash, check, credit card and payment plans into the accounting system using correct codes and student data.

Position requires the ability to accurately handle a high volume of cash transactions and individual accounts. Complex financial aid awards and payment plans require a high level of attention to detail and knowledge of the college Business Office operations.

Daily customer service contact includes in person, answering and returning phone calls and correspondence, while answering both routine and complex questions about accounts. Work also requires regular contact with other college departments and faculty, particularly regarding student accounts.

Position Responsibilities

• Performs cashiering duties including accepting deposit and payments from students, staff, and faculty, ensuring that funds are applied correctly, and department policy and procedures are followed.
• Process external scholarships
• Process post-secondary education option students

Minimum Qualifications

• Two years of experience in clerical, data entry, customer service, or business-related positions.
• Accounting – knowledge of basic accounting procedures and technical skills sufficient to perform daily cash sessions, process payments, receive fees, correct accounts/invoices, answer questions about accounts and balance the cash drawer daily in accordance with laws, policies, and procedures.
• Customer service skills - for telephone calls, emails, in-person, for staff, students, and faculty sufficient to perform the duties described above with courtesy, respect, and interest in positive problem solving.
• Word processing / Spreadsheets - Knowledge of standard computer software programs for word processing, and spreadsheets sufficient to create, modify, and manage them.
• Math – basic arithmetic sufficient to maintain complete and accurate financial records, balance and resolve discrepancies.
• Data entry – ability to input data quickly and accurately.

Preferred Qualifications

• Associate’s degree in accounting, Business, Math, or related field.
• Advance technology skills to draft and organize letters and spreadsheets using formulas and a variety of layout formats.
• Specialized terminology - Knowledge of basic business and governmental accounting terminology, principles, and procedures sufficient to record, post, code and verify information is accurate.
• Knowledge of laws, policies and procedures of the State Legislative Auditor, Department of Finance and the State Treasurers.
• Knowledge of Minn State ERP systems including but not limited to ISRS (Integrated Student Registration System) and Workday.
• Strong interpersonal, verbal, and written communication skills, with the ability to build positive working relationships with students, staff, and external funding agencies.
• Excellent organizational and time management skills, with the ability to prioritize workload effectively, work independently, and collaborate as part of a team.
• Strong attention to detail and accuracy, with the ability to identify and resolve errors or discrepancies in financial transactions.

Minnesota State does not authorize the use of E Verify for employment purposes, and Century is unable to consider candidates who require employment sponsorship, as the associated costs are prohibitive for the college.

About Minnesota State

Minnesota State is committed to attracting, retaining, and developing talented employees who serve 340,000+ students each year throughout the state. We have a vibrant and diverse system of 33 colleges and universities with 15,300+ dedicated faculty and staff focused on student success.

Century College is a 2-year community and technical college in White Bear Lake, Minnesota.

As one of the largest two-year colleges in Minnesota, we serve over 18,000 credit and non-credit students every year.

We offer degrees, diplomas, certificates, and courses in general education and transfer, business, human services, health sciences, technology, engineering, applied design, industrial, and non-credit workforce training.

With various student support and student life opportunities, including athletics, student clubs and organizations, campus theatre, Multicultural Center, LGBTQ Center, Veterans Center, and much more, Century College provides a welcoming and vibrant campus community.

As a “community” college, we care about our locality. We are engaged, connected, and a resource within our local communities, including K-­12 and workforce/industry partners

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you’ll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax‑free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well‑being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies

Based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.