Associate I- Office Clerk

WE Waters Middle; Portsmouth (VA); On-site; USD 32,000 - 44,000; Full time

Job summary

Portsmouth Public Schools WE Waters Middle is seeking an Associate I – Office Clerk to perform clerical duties, assist the school staff, and support attendance and records management. The role requires accurate data entry and reliable handling of routine office tasks in a school setting.

The position expects high school graduation and provides the typical responsibilities of an office clerk within a public school, including coordinating files, processing mail, and supporting payroll records as

Qualifications

• Experience in clerical work and data entry.
• Ability to type accurately and efficiently.
• Familiarity with standard office practices and procedures.

Responsibilities

• Assist school secretary, assistant principal and principal with files and records.
• Serve as telephone operator and receptionist, and assist students and parents.
• Maintain attendance and grade records, prepare schedules and reports.

Skills

Clerical experience

Typing

Education

High school diploma

Job description

Associate I- Office Clerk

Portsmouth Public Schools WE Waters Middle - Portsmouth, Virginia Open in Google Maps

Job Details

Job ID: 5405461
Application Deadline: Posted until filled
Posted: Oct 14, 2025 4:00 AM (UTC)
Starting Date: Immediately

Job Description

POSITION TITLE: ASSOCIATE I- OFFICE CLERK REPORTS TO: PRINCIPAL
OVER-TIME STATUS: NON-EXEMPT PAY GRADE: 105

JOB SUMMARY:
Performs responsible clerical work requiring a qualified typist; prepares and maintains fiscal and
related records; does related work as required. Work is performed under the regular
supervision of a school secretary, assistant principal and/or principal.

ESSENTIAL DUTIES:
Attendance Clerk duties; Assisting the school secretary, Assistant Principal and Principal in preparing and maintaining files and records; serving as telephone operator and receptionist; assisting students and parents.
? Meets and screens visitors, answers telephone and processes mail;
? Maintains manual and computer registers, attendance and grade records and reports;
? Registers students, verifies data, answers questions, types schedules and prepares records;
? Signs students in and out, writes student passes;
? Processes withdrawing students, processes and forwards records;
? Prepares attendance records and student information for data entry;
? Types letters, memos, reports, bulletins, requisitions, invoices, schedules, manuals, student files and records;
? Processes and distributes mail;
? Sets up and maintains office filing systems;
? Assists with collection and accounting for fees;
? Posts attendance and student records to computer;
? Prepares and maintains payroll, leave and personnel files;
? Performs related tasks as required.

JOB SPECIFICATIONS/PHYSICAL REQUIREMENTS:
Knowledge of standard office practices, procedures and equipment; some knowledge of school system routine and procedures; some knowledge of bookkeeping terminology, methods and procedures; general knowledge of business English, spelling and arithmetic; thorough knowledge of personnel and payroll procedures, financial record keeping and banking procedures; ability to establish and maintain effective working relationships with others; ability to work under pressure; ability to organize and perform work independently; ability to type accurately and at a reasonable rate of speed; ability to meet the public effectively.

This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10
pounds of force frequently, and a negligible amount of force constantly to move objects; work requires stooping, reaching, standing, pushing, pulling, lifting, and fingering; vocal communication is required for expressing or exchanging ideas by means of the spoken word;
hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from high school.

SPECIAL REQUIREMENTS:
? Background investigation
? Tuberculin skin test or screening results

This job description in no way states or implies that these are the only duties to be performed by the employee. The employee will be required to follow any instructions and perform any other job related duties as assigned by supervisor. Portsmouth Public Schools (PPS) reserves the right to update, revise or change this job description and related duties at any time. PPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. PPS complies with applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfers, leaves of absence,compensation and training.

Position Type: Full-Time

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Geraldine Jackson
• 801 Crawford Street
• Portsmouth, Virginia 23704
• Phone: [phone]
• Email: [e-mail]

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