Finance Admin & Scheduling Specialist

City of Portsmouth; Portsmouth (VA); On-site; USD 40,000 - 56,000; Full time

Job summary

The City of Portsmouth is seeking an organized Administrative Assistant to provide technical and clerical support. This role reports to the Purchasing Agent and helps manage the Chief Financial Officer’s schedule while coordinating calendars and meetings.

Responsibilities include preparing documents, handling data entry, drafting routine correspondence, and maintaining filing systems. Strong communication and confidentiality are essential for success.

Qualifications

• Associates degree plus 3–5 years of responsible administrative office experience or equivalent.
• Background check required accommodating local and state standards.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide administrative and technical support and draft routine correspondence.
• Manage CFO scheduling and calendar; coordinate meetings and deadlines.
• Process credit card administration and ensure data accuracy.
• Interacts with the public and internal staff to provide information and assistance.
• Maintain filing and record systems and prepare routine documents.

Skills

Administrative support

Calendar management

Data entry

Public interaction

Confidentiality

Education

Associate’s Degree in Business / Administration / Computer Applications

Tools

Microsoft Word

Microsoft Excel

Filing/Records systems

Job description

The City of Portsmouth is seeking an organized Administrative Assistant to provide technical and clerical support. This role reports to the Purchasing Agent and helps manage the Chief Financial Officer’s schedule while coordinating calendars and meetings.

Responsibilities include preparing documents, handling data entry, drafting routine correspondence, and maintaining filing systems. Strong communication and confidentiality are essential for success.