Office & Administrative Operations Specialist

Chico State Enterprises; Chico (CA); On-site; USD 32,000 - 35,000; Full time

Benefits offered by this job

Life insurance

Long-term disability

Health insurance

Dental insurance

Vision insurance

FSA

Holidays

Vacation

Sick leave

403(b) retirement plan

Job summary

Chico State Enterprises in Chico, CA is seeking an administrative coordinator to support agency operations under the Passages Area Agency on Aging.

The role focuses on document processing, accounts payable, procurement, and coordination of the Area Plan, with occasional driving and collaboration across departments. Candidates should have 2+ years of admin experience and strong Excel/Word skills; bilingual Spanish-English is a plus.

Qualifications

• Two years of progressively responsible administrative experience required; completed college coursework may be substituted for experience.
• Strong computer skills, including proficiency in Microsoft Word and Excel.
• Experience or education in aging or long-term care services is desirable.

Responsibilities

• Coordinate agency-wide administrative duties and support operations.
• Handle accounts payable, procurement, inventory, fleet, timesheets, and routine correspondence.
• Develop the Area Plan, including preparing requests for proposals, conducting research, coordinating public notifications and hearings, and managing related data.
• Provide technical assistance to agency subcontractors.
• Provide support services to the Area Agency on Aging Advisory Council.
• Occasionally drive to complete errands and transport company vehicles to the mechanic for routine maintenance and repairs.

Skills

Bilingual Spanish-English

Education

Bachelor’s degree desirable but not required

Job description

Chico State Enterprises in Chico, CA is seeking an administrative coordinator to support agency operations under the Passages Area Agency on Aging.

The role focuses on document processing, accounts payable, procurement, and coordination of the Area Plan, with occasional driving and collaboration across departments. Candidates should have 2+ years of admin experience and strong Excel/Word skills; bilingual Spanish-English is a plus.