Office Manager Administrative Specialist

Chico State Enterprises; Chico (CA); On-site; USD 32,000 - 35,000; Full time

Benefits offered by this job

Life insurance

Long-term disability

Health insurance

Dental insurance

Vision insurance

FSA

Holidays

Vacation

Sick leave

403(b) retirement plan

Job summary

Chico State Enterprises in Chico, CA is seeking an administrative coordinator to support agency operations under the Passages Area Agency on Aging.

The role focuses on document processing, accounts payable, procurement, and coordination of the Area Plan, with occasional driving and collaboration across departments. Candidates should have 2+ years of admin experience and strong Excel/Word skills; bilingual Spanish-English is a plus.

Qualifications

• Two years of progressively responsible administrative experience required; completed college coursework may be substituted for experience.
• Strong computer skills, including proficiency in Microsoft Word and Excel.
• Experience or education in aging or long-term care services is desirable.

Responsibilities

• Coordinate agency-wide administrative duties and support operations.
• Handle accounts payable, procurement, inventory, fleet, timesheets, and routine correspondence.
• Develop the Area Plan, including preparing requests for proposals, conducting research, coordinating public notifications and hearings, and managing related data.
• Provide technical assistance to agency subcontractors.
• Provide support services to the Area Agency on Aging Advisory Council.
• Occasionally drive to complete errands and transport company vehicles to the mechanic for routine maintenance and repairs.

Skills

Bilingual Spanish-English

Education

Bachelor’s degree desirable but not required

Job description

STATUS

Full-Time / Benefited / Hourly / Non-Exempt

COMPENSATION

$23.01 - $25.25 per hour

LOCATION

25 Main St, Suite 202, Chico, CA 95928

RECRUITMENT ID

488

RESIDENCY

Candidate must be a California resident. Chico State Enterprises is not a sponsoring agency for staff and management positions (i.e., H-1B Visas).

ESSENTIAL JOB FUNCTIONS

Under the general supervision of the director of Passages Area Agency on Aging, this position coordinates agency-wide administrative duties and works cooperatively with various departments to support agency operations.

• Perform administrative assignments related to accounts payable, procurement, inventory, fleet management, timesheets, and routine correspondence.
• Assist in the development of the Area Plan, including preparing requests for proposals, conducting research, coordinating public notifications and hearings, and managing related data.
• Provide technical assistance to agency subcontractors.
• Provide support services to the Area Agency on Aging Advisory Council.
• Drive as needed to complete occasional errands and transport company vehicles to the mechanic for routine maintenance and repairs.
• Perform other related duties as assigned.

EMPLOYMENT STANDARDS

• Ability to consistently represent Passages in a positive and professional manner.
• Demonstrated attention to detail in communication and work products.
• Strong organizational and planning skills, effective oral and written communication skills, and the ability to work independently and meet established deadlines.
• Strong computer skills, including proficiency in Microsoft Word and Excel, and the ability to learn and use agency databases.
• Two years of progressively responsible administrative experience required; completed college coursework may be substituted for experience.
• A bachelor’s degree in Business Administration, Public Administration, Public Health, or a related field is desirable but not required. An equivalent combination of education and experience may also be considered.
• Experience or education in aging or long-term care services is desirable.
• Bilingual Spanish-English skills are desirable.

COMPLIANCE REQUIREMENTS

• Satisfactory completion of a background check (including a criminal records check) is required for employment. Chico State Enterprises will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Chico State Enterprises employee who was conditionally offered the position.
• Satisfactory completion of a background check (including a criminal records check) is required

for employment. Chico State Enterprises will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Chico State Enterprises employee who was conditionally offered the position.

BENEFITS

Benefits for employees working 30 hours or more per week include employer paid life insurance ($50,000) and long-term disability; options for health, dental, and vision insurance; FSA; paid holidays including 1 personal holiday; vacation accrual (initially 10 days/year); sick leave accrual (up to 12 days/year); employer contributions to a 403(b) retirement plan (up to 8%).

EQUAL OPPORTUNITY EMPLOYER

Consistent with California law and federal civil rights laws, Chico State Enterprises provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. It is Chico State Enterprises’ policy to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees must provide proof of identity and authorization to work.