Office & Administrative Assistant

KREWE; New York (NY); On-site; USD 59,000 - 70,000; Full time

Job summary

A high-fashion eyewear brand in New York is seeking a proactive Office & Administrative Assistant to maintain an organized office environment. Responsibilities include managing supplies, vendor coordination, and executive support. The ideal candidate will demonstrate attention to detail, effective communication skills, and the ability to balance multiple tasks.

Benefits

Competitive wage

Group health plans: health, vision and dental insurance

Paid Parental Leave

Quarterly Cultural Spend

Ongoing Training and Development

Employee quarterly frame allowance

Qualifications

• Previous experience in office management or administrative support.
• Comfortable performing minor manual tasks and light physical labor.
• Ability to lift 50 lbs.

Responsibilities

• Manage office supply inventory for New York and New Orleans.
• Proactively manage and coordinate executive calendars.
• Perform minor physical tasks such as changing lightbulbs.

Skills

Strong organizational skills

Problem-solving skills

Attention to detail

Excellent communication skills

Interpersonal skills

Tools

G-Suite

Slack

Zoom

Job description

KREWE is an independent, high-fashion eyewear brand rooted in the vibrant culture and boundless creativity of our hometown, New Orleans. Since our launch in 2013, KREWE has grown into a dynamic and evolving brand known for its distinctive, handcrafted sun and optical frames. With headquarters and design studios in New Orleans and New York our eyewear is meticulously crafted with exceptional attention to detail, reflecting a commitment to quality and individuality.

Our presence spans brick-and-mortar boutiques, innovative mobile and tiny house concept stores, and a thriving e-commerce platform. You can also find KREWE at premier independent shops and major retailers across the country. Celebrated for our unique approach to design, KREWE has cultivated a loyal following among style-conscious consumers and influential tastemakers.

As we continue to expand, we’re looking for passionate, driven, and innovative individuals to join our talented team. At KREWE our work is fun, intense, and fast-paced. We believe our people are our greatest asset and those that work at KREWE are high performing, passionate, and ambitious. People here work hard because they believe in our mission and the brand. At KREWE, you will be given the opportunity to own your role and truly make a difference, no matter your level. If this sounds like the right environment for you we invite you to apply below.

We currently seek an organized and proactive Office & Administrative Assistant responsible for maintaining an organized and efficient office environment across our NYC headquarters. This role includes managing office supplies, vendor relationships, and maintenance requests, as well as providing executive support. The ideal candidate is proactive, detail-oriented, physically capable of light manual labor, and able to balance administrative and executive support tasks. The role reports to the Senior Executive Assistant and collaborates closely with the CEO, Creative Director/Founder, and office staff.

This role is based in our New York Headquarters 5 days a week.

Key Responsibilities:

• Manage office supply inventory for New York and New Orleans (virtually), proactively tracking needs and placing orders as needed.
• Maintain office cleanliness and organization, ensuring high standards are met. Coordinate with maintenance and vendors to report and repair office needs.
• Serve as the ‘gate keeper’ to the office, greeting, coordinating and directing visitors as needed.
• Proactively manage and coordinate executive calendars, ensuring alignment of priorities across professional and personal schedules. Calendar management for CEO as needed.
• Maintain a high level of discretion and professionalism while managing sensitive information and high-stakes responsibilities.
• Handle day-to-day administrative tasks, including expense reporting, email and Slack communication, and creating and maintaining internal documents.
• Plan and execute executive travel arrangements and itineraries for both business and personal purposes.

• Assist in the oversight of three studio apartments used by KREWE (two in New Orleans, one in NYC), including scheduling stays for employees and candidates

• Serve as the point of contact for employee questions regarding office logistics and SOPs (e.g., printer use, kitchen supplies, coffee machine). Provide hand-on training when needed.
• Address human resources questions as required, escalating to the Human Resources Manager and Senior Director of People as necessary.
• Work closely with the Senior EA to document and communicate office processes and updates.
• Serve as the bridge between New York and New Orleans headquarters, creating greater cultural alignment.
• Perform minor physical tasks such as changing lightbulbs and moving furniture.

• Provide additional remote assistance as needed and travel to New Orleans on occassion.

Requirements:

• Previous experience in office management, facilities coordination, or administrative support.
• Strong organizational and problem-solving skills, with the ability to prioritize multiple tasks.
• Comfortable performing minor manual tasks and light physical labor, with the ability to lift 50 lbs.
• Proactive and self-sufficient with strong attention to detail.
• Excellent communication and interpersonal skills, with the ability to interface effectively with stakeholders at all levels..
• Proficiency in G-Suite, Slack, Zoom, and other communication tools.
• Proven ability to juggle multiple priorities with a calm and resourceful approach.
• A commitment to discretion, confidentiality, and professionalism in all aspects of work.
• A passion for detail-oriented execution.

Benefits and Perks:

• Competitive wage
• Group health plans: health, vision and dental insurance
• Welfare benefits: life, ad&d, supplemental voluntary coverage
• FSA Plan & HSA Program
• 401(K) Investment Options
• Adoption Assistance, EAP, Commuter Benefits
• Paid Parental Leave
• Quarterly Cultural Spend
• Ongoing Training and Development, an Educational Allowance
• 10 paid holidays and Paid Time Off accrual
• KREWE employee quarterly frame allowance (of course!)

Salary (for New York only): Up to $70,000 annually based on experience and qualifications.

This reflects the base salary for this position. Compensation may vary based on factors such as skills, experience, certifications, and business needs. In addition to base pay, KREWE offers annual bonuses, a comprehensive benefits package, paid time off, and employee discounts.

Diversity and Inclusion:

KREWE believes in providing an inclusive workplace where all individuals have the opportunity to succeed. We are proud to provide equal employment opportunities (EEO) to all employees and applicants without discrimination or retaliation because of race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, gender expression, veteran status, pregnancy or any other protected characteristic as established by applicable local, state, or federal law.