Legal - Administrative Assistant – In-Office Position

Internal Revenue Service; City of White Plains (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

A small law firm in White Plains seeks a reliable Legal/Administrative Assistant to support attorneys with both legal and administrative duties. This full-time position offers flexibility and the opportunity to work in a collegial environment, where you will prepare legal documents, schedule appointments, and maintain organization within the firm.

Benefits

Flexible schedule

Health insurance

Paid time off

Qualifications

• Prior experience in a law firm or legal setting preferred.
• Proficient in Microsoft Office Suite.
• Excellent communication and organizational skills.

Responsibilities

• Prepare, proofread, and format legal documents.
• File legal documents with courts electronically and on paper.
• Manage calendars and schedule appointments.

Skills

Organizational skills

Communication skills

Attention to detail

Self-motivated

Tools

Microsoft Office Suite

Job description

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

We are a small White Plains law firm seeking a reliable and detail-oriented Legal/Administrative Assistant to join our team. This is an in-office role supporting attorneys with a mix of legal and general administrative tasks. We offer a collegial work environment and the chance to make a meaningful impact in a close-knit team.

Key Responsibilities:

• Prepare, proofread, and format legal documents, correspondence, and filings
  
  
• File legal documents with courts (electronic and paper filing)
  
  
• Manage calendars, schedule appointments, and track deadlines
  
  
• Answer phones, manage emails, and communicate with clients
  
  
• Maintain and organize physical and electronic files
  
  

Qualifications:

• Prior experience in a law firm or legal setting preferred
  
  
• Proficiency with Microsoft Office Suite
  
  
• Strong organizational skills and attention to detail
  
  
• Excellent communication and interpersonal skills
  
  
• Ability to handle confidential information with discretion
  
  
• Self-motivated and comfortable working independently in a small office
  
  

Schedule:
Full-time, or part-time considered
Office Hours are Monday–Friday, 9:30 a.m. to 5:30 p.m.

Compensation: $45,000.00 - $60,000.00 per year

About Us

The law firm of Rosenbaum & Taylor, P.C. is a boutique law firm specializing in high quality legal representation of businesses and individuals throughout New York. Our clients receive cost-effective, personalized solutions on a wide range of matters including litigation, contract drafting, review and negotiation, business disputes and insurance coverage.

We provide exceptional legal advice and representation to businesses and individuals, as well as to insurance companies, their insureds and third-party administrators, protecting their interests in both litigation and transactional contexts and in a wide range of claims and lawsuits.

Rosenbaum & Taylor partners with its clients to develop effective strategies, focusing, where possible, on early resolution, while remaining committed to zealous advocacy. The firm is committed to a strong attorney-client relationship, with regular communication and a collaborative approach to resolving matters.

The founding partners, Dara L. Rosenbaum and Scott P. Taylor, have over sixty years of combined experience, negotiating and handling matters from inception through final resolution, including appellate practice, in New York State courts, Federal courts, and alternative resolution forums.

Rosenbaum & Taylor also reviews, drafts and negotiates contracts for its clients, including construction, maintenance, service, asset purchase, and employment agreements. The Firm also advises its clients on contracts, including leases and insurance policies.