Office Administrative Assistant

Zadok Jewelers; Houston (TX); Vor Ort; USD 36.000 - 48.000; Vollzeit

Benefits dieser Stelle

401(k) matching

Health Insurance

Vision Insurance

FSA and DCFSA

Life insurance

Paid time off

Zusammenfassung

Zadok Jewelers is seeking a full-time Office Administrative Assistant to support the Co-CEOs with discretion and accuracy. The role requires multitasking, professional communication, and reliable handling of confidential information in a growing jewelry business.

The ideal candidate will manage phones and emails, coordinate with staff, and assist with various administrative tasks while maintaining high standards of accuracy and discretion.

Qualifikationen

• Maintains confidentiality and handles sensitive information discreetly.
• Meticulous in completing clerical tasks and records.
• Manages multiple tasks efficiently under pressure.
• Provides professional communication with internal/external stakeholders.
• Proficient with standard computer software and office tools.

Aufgaben

• Manage telecommunications: calls, emails, and general correspondence.
• Transfer calls to appropriate staff and relay messages promptly.
• Respond professionally to inquiries via phone, email, and in person.
• Oversee office supplies, stationery, equipment, and inventory.
• Assist Directors and senior staff with administrative tasks as needed.
• Handle appraisals for jewelry and watches with accuracy.

Kenntnisse

Confidentiality

Attention to detail

Multitasking

Communication

Computer literacy

Ausbildung

High school diploma

Tools

Google Suite

Microsoft Office

Jobbeschreibung

Zadok Jewelers, one of the largest family-owned and operated jewelry stores in Texas, is looking for full-time Office Administrative Assistant associates to join our amazing and growing team.

Job Summary:

We are seeking a highly responsible, trustworthy, and ethical individual Office Administrative Assistant to provide direct support to the Co-CEOs. In this role, you will be entrusted with confidential information and are expected to maintain discretion at all times. The ideal candidate must excel at multitasking and remain calm and level-headed under pressure. This role requires a background check and drug test and demands a strong commitment to accuracy and attention to detail.

Key Responsibilities include but not limited to:

• Manage the telecommunications system, including answering phone calls, responding to emails, and handling general correspondence.
• Transfer calls as necessary, ensuring messages are passed to the appropriate staff members in a timely manner.
• Provide professional and courteous responses to inquiries via phone, email, and in-person interactions.
• Oversee office supplies inventory, including stationery, equipment, and supplies.
• Assist Directors and other senior staff members with administrative tasks as needed.
• Handle appraisals for jewelry and watches, ensuring accuracy and attention to detail.
• Cross train with other roles to serve as back up support.

Skills and Qualifications:

• Ethical and Trustworthy: Must maintain confidentiality and handle sensitive information with discretion.
• Attention to Detail: Meticulous in completing clerical tasks.
• Multitasking: Ability to manage multiple responsibilities efficiently and effectively.
• Professional Communication: Strong interpersonal skills with a focus on customer service and professional interactions.
• Computer Literacy: Proficient in Google Suite, Microsoft Office, and general computer software operations.

Education and Experience:

• High school diploma or equivalent required.
• Prior experience in a similar role is preferred but not required.

Requirements:

• Must pass a background check and drug test.
• Ability to perform under stress and remain calm and composed while multitasking.
• 401(k) matching
• Health Insurance
• Vision Insurance
• FSA and DCFSA
• Life insurance
• Paid time off

Schedule:

• Job Type: Full-time (9:30am - 6pm)

Zadok Jewelers is an Equal Opportunity Employer. Zadok respects diversity and will not tolerate discrimination of any kind.