Office & Administration Specialist

LIXIL; Polska; On-site; PLN 60,000 - 90,000; Full time

Job summary

GROHE Polska Sp.zo.o. in Poland is seeking an Administration Specialist who thrives at the center of office operations, ensuring a smooth, well‑organised, and welcoming environment for colleagues and visitors.

You will coordinate daily workflows, manage supplies and correspondence, support vendor relations, and prepare reports and meeting logistics to keep the business running efficiently.

Qualifications

• 3–5 years of experience in a similar administrative role.
• Polish fluency and professional English communication.
• Excellent organisational skills and ability to prioritise tasks.
• Clear communication style and strong interpersonal abilities.
• Adaptable and proactive across varied daily tasks.

Responsibilities

• Reception and guest support — Acting as the first point of contact for visitors, partners, and colleagues, ensuring a professional and supportive experience.
• Office operations — Managing supplies, groceries, and day‑to‑day office needs to keep everything running efficiently.
• Vendor coordination — Working with service providers and building management to maintain a high‑quality office environment.
• Correspondence management — Handling incoming and outgoing mail and courier shipments.
• Contract workflow — Coordinating the full contract process, from system entry to securing board signatures.
• Reports and presentations — Preparing clear, tailored materials that support business needs.
• Meeting coordination — Organising logistics, catering, and visitor support for business meetings.

Skills

Reception

Office operations

Vendor coordination

Correspondence management

Contract workflow

Reports and presentations

Meeting coordination

Job description

Europe Poland LE_0154-GROHE Polska Sp.zo.o. Employee Assignment Not remote Full Time 1 November 2026

We’re looking for an Administration Specialist who enjoys being at the centre of office operations and takes pride in creating a smooth, well‑organised, and welcoming environment. In this role, you’ll support daily business activities, coordinate key workflows, and ensure that colleagues, guests, and partners experience seamless communication and service.

What You’ll Be Doing

• Reception and guest support — Acting as the first point of contact for visitors, partners, and colleagues, ensuring a professional and supportive experience.
• Office operations — Managing supplies, groceries, and day‑to‑day office needs to keep everything running efficiently.
• Vendor coordination — Working with service providers and building management to maintain a high‑quality office environment.
• Correspondence management — Handling incoming and outgoing mail and courier shipments.
• Contract workflow — Coordinating the full contract process, from system entry to securing board signatures.
• Reports and presentations — Preparing clear, tailored materials that support business needs.
• Meeting coordination — Organising logistics, catering, and visitor support for business meetings.

What You Bring

• 3–5 years of experience in a similar administrative role.
• Fluency in Polish and strong, professional English communication skills.
• Excellent organisational skills, with confidence in prioritising tasks independently.
• Clear, articulate communication style and strong interpersonal abilities.
• Adaptability and flexibility, with a proactive approach to varied daily tasks.