Office Administration Manager

Sci Corp; Peoria (IL); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) Retirement Savings Plan with 1:

Sick Leave

Short-Term Disability

Long-Term Disability

Life Insurance

Voluntary Accident Insurance

Dependent Life Insurance

Employee Assistance Program

Job summary

Sci Corp is seeking an experienced administrator to manage the overall administrative functions for funeral home, cemetery, and crematory operations in Peoria, IL. You will supervise staff, oversee accounting support functions, and ensure SOX compliance while coordinating cross-department activities.

The role requires strong leadership, payroll oversight, and a dedication to accuracy and compliance, with a focus on providing high-quality service to associates and clients.

Qualifications

• 5 years of administrative management experience with a strong customer service focus.
• 3 years bookkeeping, general office, clerical accounting, and Accounts Payable experience.
• MS Project management and database software experience or equivalent.

Responsibilities

• Direct supervision of two or more full time employees.
• Oversees processing of accounting support functions: billing, verifications, and payments of invoices.
• Coordinates completion and filing of forms and reports; verifies accuracy.
• Administers local HR processes as applicable.
• Reviews time cards and payroll policies and procedures.
• Trains staff in processes and procedures.
• Prepares customer statements.
• Assists associates in ensuring SOX compliance.

Skills

Multi-tasking

Flexible hours

Independent work

Compassion

Communication

Customer service

Organization

Problem solving

Confidentiality

Education

High school diploma or equivalent

Diploma training program in college/technical school (preferred)

Tools

MS Project

Database software

Job description

Our associates celebrate lives. We celebrate our associates.

Manages, delegates, and performs the overall administrative function of a funeral home, cemetery and or crematory operation. Manages and coordinates the activities of support staff to ensure the highest quality services and products are provided.

Job Responsibilities

• Direct supervision of two or more full time employees
• In accordance with company policies and procedures oversees processing of accounting support functions including: collections, billing, verifications and payments of invoices, petty cash
• Assigns processing orders and controls storage inventory
• Coordinates the completion and filing of various forms and reports; verifies accuracy
• Administers local HR processes as applicable
• Collaborates and supports all other departments within the business unit
• Reviews time cards and administers corporate payroll policies and procedures
• Facilitates vendor coordination and supervision
• Pulls monthly reports for key performance indicators
• Trains staff in processes and procedures
• Processes expense reports and tracks Capital Expenditure Authorizations
• Conducts Sarbanes Oxley (SOX) Audits
• Assists Associates in ensuring all documentation is SOX compliant
• Maintains vehicle records and licenses
• Updates General Price Lists and approves contracts as necessary
• Manages Alarm Systems including codes, working order, etc.
• Monitors document retention policies and disposes of expired documents in a secure manner
• Prepares customer statements
• Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
• Assures compliance with all company policies and procedures

Education

• High school diploma or equivalent
• Completion of a diploma training program at a college or technical school preferred

Experience

• 5 years of administrative management experience with a strong customer service focus
• 3 years bookkeeping, general office, clerical accounting, and Accounts Payable experience
• MS Project management and database software experience or equivalent

Knowledge, Skills And Abilities

• Ability to multi task and set priorities
• Ability to work flexible hours as needed
• Ability to work with minimal supervision
• Ability to display compassion and remain calm in stressful situations
• Working knowledge of office equipment including, calculators, copiers, printers, and fax machines
• Communication skills both orally and in writing
• Customer service skills
• Organizational and problem solving skills
• Understands confidential matters and documents

Pay

$21-23 an hour

Benefits

• Medical
• Dental
• Vision
• Flexible Spending Accounts (health care and dependent care)
• Health Savings Account with Company Contribution
• Sick Leave
• Short-Term Disability
• Long-Term Disability
• Life Insurance
• Voluntary Accidental Death or Dismemberment Insurance
• Dependent Life Insurance
• SCI 401(k) Retirement Savings Plan with Company match
• Employee Assistance Program

Postal Code: 61604

Category (Portal Searching): Operations

Job Location: US-IL - Peoria