Administrative Assistant

Talentify; Colton (CA); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Health Savings Account

Sick Leave

Short-Term Disability

Long-Term Disability

Life Insurance

401(k) Retirement Savings Plan with k

Job summary

Talentify is seeking an administrative professional to support funeral home, cemetery, and crematory operations. You will schedule meetings, draft memos, transcribe notes, prepare invoices, generate reports, and monitor expenses in a fast-paced setting.

You will handle confidential information with discretion, assist with HR processes, and ensure compliance with company policies while maintaining a friendly, helpful attitude.

Qualifications

• High school diploma or equivalent.
• 3 years of experience in a customer-focused, fast-paced professional environment.
• Advanced computer, internet and word processing skills (typing 40–60 wpm).
• Ability to handle confidential and sensitive information with discretion.
• Effective oral and written communication skills.

Responsibilities

• Schedule meetings and travel arrangements.
• Plan events and prepare expense reports.
• Respond to inquiries in writing or verbally and compile reports.
• Enter contract details and maintain documents in information systems.
• Process accounts payable and other accounting support transactions.
• Assist callers and direct to appropriate team members.

Skills

Typing 40-60 wpm

Communication skills

Discretion

Confidential information handling

Follow instructions

Compassion and integrity

Education

High school diploma or equivalent

Tools

Calculators

Copiers

Printers

Fax machines

Telephone console

Job description

Our associates celebrate lives. We celebrate our associates.

Consider the possibilities of joining a Great Place to Work!

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education

• High school diploma or equivalent

Experience

• 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Compensation: Salary: $19.00/Hr

Benefits:

• Medical
• Dental
• Vision
• Flexible Spending Accounts (health care and dependent care)
• Health Savings Account with Company Contribution
• Sick Leave
• Short-Term Disability
• Long-Term Disability
• Life Insurance
• Voluntary Accidental Death or Dismemberment Insurance
• Dependent Life Insurance
• SCI 401(k) Retirement Savings Plan with Company match
• Employee Assistance Program

Postal Code: 92324

Category (Portal Searching): Administration and Clerical

Job Location: US-CA - Colton