Administrative Assistant

Talentify; Springfield (IL); On-site; USD 21,000 - 23,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Accounts

Health Savings Account with Company Co

Sick Leave

Short-Term Disability

Long-Term Disability

Life Insurance

Voluntary AD&D Insurance

Dependent Life Insurance

SCI 401(k) with company match

Employee Assistance Program

Job summary

Talentify provides administrative support to funeral homes, cemeteries, and related facilities. The role handles scheduling, travel, events, expenses, and documentation while assisting with inquiries and reports.

Requires a high school diploma, 3 years of experience, and strong computer/typing skills. The position emphasizes confidentiality, compassionate service, and reliable teamwork in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• 3 years of experience in a customer-focused and fast-paced professional environment.
• Typing 40-60 wpm; advanced computer and internet skills.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication; compassionate and ethical.

Responsibilities

• Schedule meetings
• Make travel arrangements
• Plan events
• Complete management expense reports
• Respond to inquiries in writing or verbally
• Pull monthly reports
• Enter contract details into information system and maintain documents
• Order and check memorials for accuracy
• Process annual licenses renewals
• Code and scan invoices
• Process accounts payable and other accounting support
• Receive calls and direct to appropriate team
• Schedule call-in appointments for Sales
• File and maintain customer information
• Maintain office supplies and equipment
• Prepare daily schedules
• Administer HR processes including new hire paperwork
• Maintain SOX compliance and audits
• Train others on policies and new initiatives
• Maintain a friendly attitude for all visitors

Skills

Typing 40-60 wpm

Advanced computer skills

Effective communication

Discretion with confidential info

Compassion and integrity

Customer focus

Education

High school diploma or equivalent

Tools

Office equipment (fax, copier, printer)

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings


• Makes travel arrangements


• Plans events


• Completes management expense reports


• Responds to inquiries in writing and or verbally


• Pulls monthly reports


• Enters contract details into information system and maintains other related documents


• Orders and checks memorial to ensure accuracy


• Processes annual funeral home and cemetery license renewals


• Codes and scans invoices


• Processes accounts payable and other accounting support transactions


• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members


• Schedules call-in appointments for Sales


• Files and maintains customer information


• Maintains office and facility supplies as well as fax machines, copiers and network printers


• Prepares daily schedules


• Administers HR processes including new hire paperwork, background checks and bonus processing


• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit


• Trains others on policies, procedures and new company initiatives


• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education

• High school diploma or equivalent

Experience

• 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills


• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console


• Ability to handle confidential and sensitive information with discretion


• Effective communication skills, both orally and in writing


• High level of compassion and integrity


• Ability to follow instructions and work with minimal supervision

Compensation
$15.00-$17.00/hr

Benefits:

• Medical


• Dental


• Vision


• Flexible Spending Accounts (health care and dependent care)


• Health Savings Account with Company Contribution


• Sick Leave


• Short-Term Disability


• Long-Term Disability


• Life Insurance


• Voluntary Accidental Death or Dismemberment Insurance


• Dependent Life Insurance


• SCI 401(k) Retirement Savings Plan with Company match


• Employee Assistance Program

Postal Code: 62703

Category (Portal Searching): Administration and Clerical

Job Location: US-IL - Springfield