Contracts Administrator

L.L. Pelling, Co.; North Liberty (IA); On-site; USD 26,139 - 37,229; Full time

Benefits offered by this job

2 weeks PTO after 90 days

8 Paid holidays

401k Match (up to 5% of salary)

Wellness program

Job summary

A construction company in North Liberty is looking for a Contracts Administrator to manage contracts, payments, and project documentation. This full-time role requires strong accounting skills and offers a relaxed dress code. Ideal candidates have a background in accounting and excel in organization and communication. Salary starts at $23.00 per hour with benefits including PTO and a 401k match.

Qualifications

• Reliable, on-site presence with consistent, punctual attendance.
• Proven ability to manage multiple priorities and meet deadlines.
• Exceptional attention to detail and commitment to accuracy.

Responsibilities

• Manage and verify contract documentation for accuracy.
• Process invoices and payments for asphalt and oil sales.
• Support project managers with job closeouts and final payments.

Skills

Strong mathematical skills

Analytical skills

Organizational skills

Excellent communication

Attention to detail

Education

Bachelor’s degree in accounting

3+ years of related accounting experience

Tools

Microsoft Office

Viewpoint software

Job description

L.L. Pelling Company, Inc.

Contracts Administrator

Join our team at LL Pelling as a Contracts Administrator! This full-time, accounting-focused role is based in our North Liberty office - where the dress code is relaxed and jeans and sneakers are the norm. This position starts at $23.00 an hour.

Overview

As a Contracts Administrator, you'll manage contracts, payments, and project documentation from setup through closeout. We're focused on finding the right person for our team - not just someone who checks the boxes. There's no set deadline for applications; we'll keep this post up until we find the best fit. When that happens, we'll move quickly to make an offer.

Responsibilities

• Manage and verify contract documentation, ensuring accuracy and completeness.
• Enter and validate job estimates, revenues, and costs in the ERP system.
• Maintain material pricing and track costs for jobs and asphalt plants.
• Process invoices and payments for asphalt and oil sales to cash and commercial customers; record and reconcile asphalt plant purchases.
• Administer subcontractor payments and retainage, and prepare partial pay applications.
• Handle insurance certificates, lien waivers, and other required administrative documentation.
• Maintain organized, accurate records in Viewpoint software; reconcile financial data monthly and annually.
• Support project managers with job closeouts, final payments, and related tasks.
• Provide general office support, including receptionist coverage and prompt response to internal and external requests.
• Collaborate across departments and cross-train as needed.
• Perform other duties as assigned.

Schedule

In office Monday to Friday from 8:00am to 5:00pm. No remote or hybrid schedule.

Required Qualifications and Competencies

• Bachelor’s degree in accounting or 3+ years of related accounting experience.
• Reliable, on-site presence with consistent, punctual attendance.
• Strong mathematical, analytical, and organizational skills.
• Excellent communication, collaboration, and follow-up abilities.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Exceptional attention to detail and commitment to accuracy.
• Proficiency in Microsoft Office.

Employment Requirements

• Pass pre-employment drug test.
• Valid driver’s license with insurable driving record.

Physical Requirements

This position requires prolonged periods of sitting at a desk and working on a computer.

• Prolonged periods of sitting at a desk and working on a computer.
• Clear speech, hearing, and vision sufficient for effective communication and detailed review of documents in print and electronic formats.
• Manual dexterity to operate office equipment and perform tasks such as typing, data entry, and document review.
• Ability to occasionally lift up to 25 pounds (e.g., office supplies or equipment).
• Mobility within the office to collaborate, attend meetings, and access files or resources.

Benefits

• 2 weeks PTO after 90 days, which increases with tenure
• 8 Paid holidays
• Flexible spending and dependent care Accounts (FSA)
• Free term life insurance for employees, their spouses, and dependents
• Voluntary term life insurance
• Short term disability insurance
• Voluntary long term disability insurance
• Voluntary accident & critical illness insurance
• 401k Match (up to 5% of salary)
• Wellness program
• Safety incentive program

Note: Pre-employment drug screening employer
Random drug testing employer
Minorities, women, and vets encouraged to apply. LL Pelling participates in E-Verify post-employment.

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We are an equal opportunity employer.
Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.

We are required to conduct a pre-employment query of the Clearinghouse for all candidates with a Commercial Driver's License (CDL) prior to hiring the employee for a position requiring him or her to perform safety-sensitive functions, such as operating a commercial motor vehicle (CMV) under 49 CFR Part 382.

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