Front Desk Administrator

Wendling Quarries Inc.; Iowa; Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k

Paid time off

Employee Assistance Program

Employee Discounts

Job summary

Wendling Quarries, Inc. is seeking an Administrative Services Coordinator to provide administrative, customer service, financial processing, and operational support to the corporate office and field locations.

The role serves as a primary contact for calls and visitors while coordinating multiple administrative functions across Accounting, Property Management, Mobilization, Credit, and other departments. The ideal candidate will be highly organized, detail oriented, professional, and able to

Qualifications

• Must be 18 years of age or older.
• Proficient with Microsoft Suite.
• Strong planning, organization, and communication skills.

Responsibilities

• Answer and route incoming calls, provide professional assistance to vendors, customers, employees, and others.
• Assist with property management tasks including lease renewals, terminations, and related correspondence; process rent payments and maintain records.
• Process and apply customer payments to appropriate accounts; assist with invoice tracking and vendor statements.
• Coordinate office supplies, travel arrangements, permits, and the company uniform program; support mobilization and other departments as needed.

Skills

Customer service

Accounting support

Office coordination

Communication

Tools

Microsoft Office

Accounting software

Job description

The Administrative Services Coordinator provides administrative, customer service, financial processing, and operational support to Wendling Quarries' corporate office and field locations. This position serves as a primary point of contact for incoming telephone calls and office visitors while coordinating a variety of administrative functions supporting Accounting, Property Management, Mobilization, Credit, and other departments throughout the company.
The position requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple responsibilities and requests from across the organization.

Wendling Quarries, Inc. (WQI) is a third-generation family owned and operated business that produces crushed stone, sand and gravel for individuals and businesses in eastern Iowa and western Illinois.

The bedrock of our company is composed of three main values:

• Family. We share faithful commitment to each other and our vision.
• Excellence. We are great on purpose.
• Human Potential. We aspire to be the best version of ourselves.

Lastly, there is concrete proof thatwe are known for being able to “safely do everything we do better than everyone else”.

Job Duties:

• Office & Customer Support
  • Answer and route incoming telephone calls and provide professional assistance to vendors, customers, employees, and others.
  • Receive, sort, and distribute incoming mail and coordinate outgoing mail
  • Maintain office equipment and supplies
  • Provide general administrative support to departments and employees as needed.
• Property Management Support
  • Provide assistance to the Director of Property Management for company-owned and leased properties.
  • Assist with preparation and administration of lease renewals, lease terminations, and related correspondence.
  • Process and track farm and property rent payments.
  • Assist with maintaining property and lease records.
  • Support the annual property-tax process
• Customer Payment & Accounting Support
  • Process and apply customer payments to appropriate accounts.
  • Utilize company accounting and payment-processing systems to accurately record transactions
  • Assist with invoice tracking and recurring vendor statements
• Operational & Administrative Support
  • Order and maintain office supplies, mailing materials, and other commonly used supplies for the corporate office and company locations.
  • Make hotel and lodging reservations for drillers, field crews, and other employees as requested.
  • Assist the Mobilization Department with permits and related documentation as requested.
  • Coordinate the company uniform program, maintain the uniform tracking list, and process laundering statements and invoices

Job Requirements:

• Must be 18 years of age or older
• Proficient with Microsoft Suite
• Strong planning, organization, and communication skills

Hours: Monday - Friday, 7:00AM - 4:00PM (hours may vary based on needs)

• Health, dental, and vision insurance
• 401k
• Paid time off
• Employee Assistance Program
• Employee Discounts

If you are somehow not convinced yet, check out this short video:

Equal Opportunity Employer, including disabled and veterans.