Office & Admin Operations Specialist

Timberlab; Portland (OR); On-site; USD 37,000 - 54,000; Full time

Job summary

Timberlab is seeking a Junior Administrative Assistant to provide office support for the project management team. The role includes answering phones, greeting clients, handling mail and shipping, and assisting with travel arrangements and onboarding for new hires.

The candidate should have strong organization, excellent English communication, and the ability to work independently. Occasional travel and office coordination duties are included.

Qualifications

• Ability to keyboard 45 wpm accurately.
• Working knowledge of general office procedures and office machines.
• Proficient in English verbal communication skills, including professional telephone manner.
• Excellent organizational skills, ability to prioritize, and comfortable working independently.
• Valid driver's license.

Responsibilities

• Answer phones, screen items and direct calls to appropriate person.
• Greet clients, visitors, and vendors professionally and direct them appropriately.
• Process incoming/outgoing mail; sort, prioritize, and distribute.
• Manage shipping/receiving, create labels, and handle post office trips as needed.
• Maintain office phone lists and email distribution groups.
• Assist vendor management: janitorial, security, coffee services; process invoices.

Skills

Typing 45 wpm

Office procedures

Verbal English

Organizational skills

Driver's license

Tools

Bluebeam

CMiC

Job description

Timberlab is seeking a Junior Administrative Assistant to provide office support for the project management team. The role includes answering phones, greeting clients, handling mail and shipping, and assisting with travel arrangements and onboarding for new hires.

The candidate should have strong organization, excellent English communication, and the ability to work independently. Occasional travel and office coordination duties are included.