Executive Assistant

Timberline Barns; Knoxville (TN); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Seven paid holidays per year

Paid time off

Medical, dental and vision insurance available after 90 days

Job summary

A growing storage shed manufacturer in Knoxville, Tennessee is seeking an experienced Executive Assistant to provide high-level support to the Managing Partner. This role involves managing communications, scheduling, and project coordination in a fast-paced environment. Candidates must have 3+ years of Executive Assistant experience and possess strong organizational skills. Benefits include paid holidays and medical insurance after 90 days. Join us to be a key player in our operational success.

Qualifications

• 3+ years of Executive Assistant experience required.
• Experience in a growing, medium-sized business preferred.
• Background in manufacturing, construction, or transportation industries preferred.

Responsibilities

• Provide high-level administrative support to the Managing Partner.
• Manage business email, calendar, and schedule for the Managing Partner.
• Coordinate projects and attend meetings while taking notes.

Skills

Highly organized

Attention to detail

Critical thinking

Proactive problem-solver

Discretion

Education

High School Diploma

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Be the right hand to leadership at a growing manufacturer:Timberline Barns is a rapidly expanding storage shed manufacturing company with an administrative office Knoxville, Tennessee, and multiple locations across surrounding states. We are driven to craft quality portable structures while upholding high standards of integrity.

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide high-level support to our Managing Partner and contribute directly to the operational success of our company.

About the Role

This is a trusted, hands-on position for a professional who thrives in a fast-paced environment, enjoys managing priorities, and takes pride in keeping leadership organized and focused. You’ll serve as the primary point of contact for the Managing Partner, manage communications and scheduling, coordinate projects and events, and help ensure smooth day-to-day operations across the company.

What You’ll Do

Responsibilities include (but are not limited to):

• Provide high-level administrative support to the Managing Partner
• Manage the Managing Partner’s business email, calendar, schedule, and voicemail
• Serve as the point of contact for internal and external communications
• Draft letters, memos, invoices, reports, SOPs, and other business documents
• Arrange travel and accommodations for leadership as needed
• Act as project manager for internal initiatives and company-wide events
• Coordinate and attend meetings, taking notes and recording minutes
• Maintain records, order office supplies, and assist with basic bookkeeping
• Liaise with departments and external partners to ensure smooth operations
• Serve as the main point of contact for IT-related needs and updates
• Handle sensitive information with the highest level of confidentiality
• Assist with additional corporate and personal duties as assigned

What We’re Looking For

You’re a polished professional who is:

• Exceptionally organized with strong attention to detail
• Comfortable managing multiple priorities in a high-paced environment
• Flexible, adaptable, and calm under pressure
• A critical thinker and proactive problem-solver
• Discreet, trustworthy, and guided by integrity

Qualifications & Experience

• 3+ years of Executive Assistant experience (required)
• High School Diploma (required)
• Bachelor’s degree in Business Administration or related field (preferred)
• Experience in a growing, medium-sized business (preferred)
• Background in manufacturing, construction, or transportation industries (preferred)
• Proficiency in Microsoft Office Suite and ability to learn new systems
• Seven paid holidays per year
• Paid time off
• Medical, dental and vision insurance available after 90 days

Ready to be a key player in a growing company? Apply today and take the next step in your career with Timberline Barns.