Office & Admin Operations Lead

Quasar America LLC; California; On-site; USD 65,000 - 90,000; Full time

Job summary

Quasar America LLC is seeking an experienced Office Manager & Administrative Coordinator to streamline day-to-day operations at our California site. You will oversee office administration, meetings, visitor coordination, travel, and HR support, partnering with site leadership to maintain a productive, professional environment.

Strong organization, communication, and confidentiality are essential in a fast-paced manufacturing/medical device setting.

Qualifications

• 3–5+ years of experience in office management, administration, executive administration, or a similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience in a manufacturing, engineering, technology, or medical device environment is a plus.

Responsibilities

• Manage day-to-day administrative operations of the office and site, maintaining a professional, organized, and welcoming environment.
• Coordinate calendars, meetings, agendas, rooms, and logistics; prepare presentations and reports.
• Coordinate leadership meetings and follow-up actions; maintain records and documentation.
• Support onboarding/offboarding and expense reports; process invoices and POs.
• Coordinate visits, travel, and accommodations; liaise with vendors and building management.

Skills

Organization & planning

Communication

Customer service mindset

Attention to detail

Problem solving

Ownership & accountability

Professionalism

Discretion & confidentiality

Adaptability

Teamwork

Education

PMP certification

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Quasar America LLC is seeking an experienced Office Manager & Administrative Coordinator to streamline day-to-day operations at our California site. You will oversee office administration, meetings, visitor coordination, travel, and HR support, partnering with site leadership to maintain a productive, professional environment.

Strong organization, communication, and confidentiality are essential in a fast-paced manufacturing/medical device setting.