Office & Admin Lead: AR/AP Support & Order Management

EV Charge Solutions; Town of Henrietta (NY); On-site; USD 25,000 - 26,000; Full time

Job summary

EV Charge Solutions in the Town of Henrietta, NY is seeking an Office Manager to run day-to-day administrative operations and provide essential support to the accounting and Sales teams, handling front office duties and assisting with order management.

Qualifications include Highschool/GED and 2+ years in an administrative office; proficiency with Excel, Word, Adobe, Outlook; QuickBooks a plus; strong prioritization, time management, and customer-service skills.

Qualifications

• Highschool/GED diploma, 2+ years’ experience in an administrative office environment.
• Proficient with Microsoft Excel, Microsoft Word, Adobe, and Outlook. QuickBooks experience a plus.
• Strong prioritization and time management skills.
• Strong business acumen with excellent communication, and customer service skills.
• Ability to effectively communicate with customers.
• Organized, efficient, and results driven.
• Ability to create and manage processes. Promoting process improvement.

Responsibilities

• Managed daily administrative needs for office staff.
• Coordinate and organize corporate and visitor meetings as scheduled
• Answer incoming phone calls and direct to the appropriate department.
• Order and maintain office supplies and other items as needed.
• Keep office areas organized, clean, and presentable.
• Coordinate and organize corporate meetings as scheduled.
• Assist with filing applications/compliance forms for subscriptions sales.
• Create and maintain processes that ensure efficient order flow for subscription and warranty sales.
• Facilitate in AR and AP recording and management.
• Be a support to the Accounting manager.
• Call customers as necessary regarding payments and credit applications
• Electronic copies of invoices in QBO
• Filing
• Be trained on the ArcOS system (internal ERP system) to assist in answering Customers questions regarding their order.

Skills

Communication

Customer service

Organization

Time management

Prioritization

Process improvement

Team collaboration

Education

Highschool/GED diploma

Tools

Microsoft Excel

Microsoft Word

Adobe

Outlook

QuickBooks

Job description

EV Charge Solutions in the Town of Henrietta, NY is seeking an Office Manager to run day-to-day administrative operations and provide essential support to the accounting and Sales teams, handling front office duties and assisting with order management.

Qualifications include Highschool/GED and 2+ years in an administrative office; proficiency with Excel, Word, Adobe, Outlook; QuickBooks a plus; strong prioritization, time management, and customer-service skills.