Office & Admin Coordinator — Scheduling & Guest Services

Lone Star Paving; San Antonio (TX); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Full-time position

Medical, dental, disability benefits

401k retirement plan

Employee Stock Purchase Plan

Job summary

Lone Star Paving is seeking an Office Administrator to support multiple departments and ensure smooth daily operations in the San Antonio area. The role focuses on data entry, filing, and general office logistics within a family-oriented company.

You will manage calendars, inventory, mail flows, travel planning for executives, and coordination of office functions in a fast-paced environment. The position is full-time, on-site with an hourly pay structure and benefits.

Qualifications

• 1+ year experience in office administration.
• Detail-oriented mindset and organizational skills.
• Professional communication with employees and clients.
• Ability to work well in a team and independently.
• Willingness to take on additional tasks as needed.
• Punctuality and reliability.
• Bilingual English/Spanish preferred.

Responsibilities

• Answer phone calls and direct callers to the correct contact.
• Onsite greeting of employees and guests.
• Order, stock, and manage office and kitchen supplies.
• Plan and coordinate employee lunches and functions.
• Receive and sort mail/fedex/UPS; distribute accordingly.
• Process outgoing mail/fedex/UPS shipments.
• Assist with expense reports using Concur.
• Assist with hotel reservations and travel for executives.
• Maintain conference room calendar and scheduling.
• Track key distributions for office staff.
• Perform additional duties as assigned.

Skills

Organized

Professional communication

Team player

Time management

Independent worker

Bilingual English/Spanish

Education

High School diploma

Tools

Concur

Job description

Lone Star Paving is seeking an Office Administrator to support multiple departments and ensure smooth daily operations in the San Antonio area. The role focuses on data entry, filing, and general office logistics within a family-oriented company.

You will manage calendars, inventory, mail flows, travel planning for executives, and coordination of office functions in a fast-paced environment. The position is full-time, on-site with an hourly pay structure and benefits.