Office Admin Assistant

Ritual House; Pittsburgh (Allegheny County); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Free food & snacks

Opportunity for advancement

Training & development

Employee discounts

Flexible schedule

Job summary

Legacy Hospitality, a Pittsburgh restaurant group, is seeking an organized teammate to support office operations from the Union Trust Building home office. You will handle phones, emails, scheduling, and records for all six locations, ensuring smooth daily business processes.

Ideal candidates bring a positive attitude, be eager to learn about the hospitality industry, and assist the Sales & Events Manager, COO, and Accounting team with clerical tasks, invoicing, and inventory coordination.

Qualifications

• Positive attitude and willingness to learn about the industry.
• General clerical support experience preferred.
• Experience with office administration is a bonus.

Responsibilities

• Answer phones, sort mail, and reply to emails and monitor inboxes company-wide.
• Manage calendars, book appointments, and coordinate meetings.
• Maintain digital and physical filing systems.
• Order supplies, track inventory, and help arrange equipment service for all 6 restaurant locations.
• Enter invoices and coordinate with locations on invoice management.

Skills

Communication

Scheduling

Record keeping

Office operations

Finance coordination

Job description

Benefits:

• Free food & snacks


• Opportunity for advancement


• Training & development


• Employee discounts


• Flexible schedule

Legacy Hospitality is a growing Restaurant Group in Pittsburgh! We currently have 6 locations with our next 2 locations opening soon! We are looking for a motivated teammate to help keep daily business operations running smoothly by managing communication, organizing records, and providing general clerical support to our Sales & Events Manager, COO, and Accounting Team for all 6 current locations. Duties include answering phone calls, scheduling appointments, following up and tracking R&M requests for all 6 locations, as well as maintaining office supply inventory.

We are looking for someone with a positive attitude who wants to learn about the industry and support our growing company from our home office located in the Union Trust Building!

Key Responsibilities:

• Communication: Answer phones, sort mail, and reply to emails and monitor multiple inboxes company-wide.


• Scheduling: Manage calendars, book appointments, and coordinate meetings.


• Record Keeping: Maintain digital and physical filing systems


• Office Operations: Order supplies, track inventory, and help arrange equipment service for all 6 of our restaurant locations.


• Finance Support: Entry of invoices and coordination with locations on invoice management.

We are looking for someone with a positive attitude who wants to learn about the industry and support our growing company from our home office located in the Union Trust Building!