Administrative & Facilities Associate

Inseego Corp; San Diego (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Inseego Corp seeks an Administrative & Facilities Associate to ensure our Corporate Office operates efficiently, professionally, and welcoming for employees and visitors. This role blends administration with hands-on facilities coordination, office hospitality, kitchen management, and event support.

The ideal candidate is service-oriented, organized, proactive, and dedicated to creating an exceptional workplace experience in a fast-paced environment at our San Diego campus.

Qualifications

• 2+ years of office administration, facilities, hospitality, or workplace services experience.
• Excellent customer service mindset with a 'no task is too small' attitude.
• Strong organizational and multitasking skills.
• Ability to prioritize in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office (Outlook, Word, Excel, Teams).

Responsibilities

• Maintain a clean, organized, and professional office environment throughout the day.
• Coordinate office repairs and maintenance with building management and vendors; monitor office equipment and arrange service calls.
• Order and distribute building access badges; coordinate visitor access and office tours.
• Set up and clean up conference rooms; receive, organize, and distribute catered meals; order and deliver food orders for exec staff.
• Maintain executive mini-fridges; coffee machines and beverage stations; replenish kitchen supplies daily.
• Provide administrative support to executives and departments; schedule appointments and meetings; assist with calendar management; process expense reports.

Skills

Customer service

Organizational skills

Multitasking

Prioritization

Verbal and written communication

Microsoft Office proficiency

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

The Administrative & Facilities Associate is responsible for ensuring the Corporate Office operates efficiently, professionally, and is always welcoming to employees and visitors. This role combines administrative support with hands‑on facilities coordination, office hospitality, kitchen management, and event support. The ideal candidate is service-oriented, organized, proactive, and enjoys creating an exceptional workplace experience.

Office & Facilities

• Maintain a clean, organized, and professional office environment throughout the day.
• Keep kitchens, breakrooms, conference rooms, and common areas neat and fully stocked.
• Load and unload dishwashers, wash dishes as needed and ensure kitchen areas remain clean.
• Clean coffee stations, refrigerators, microwaves, sinks, and countertops daily.
• Empty dishwashers and return dishes to cabinets.
• Coordinate office repairs and maintenance with building management and vendors.
• Monitor office equipment and arrange service calls when necessary.
• Order and distribute building access badges.
• Conduct regular office walkthroughs to identify maintenance or cleanliness issues.
• Coordinate visitor access and office tours.

Hospitality & Employee Experience

• Set up and clean up conference rooms before and after meetings.
• Receive, organize, and distribute catered meals.
• Order and deliver food orders for exec staff daily.
• Prepare conference rooms with beverages, snacks, and supplies.
• Maintain executive mini-fridges
• Maintain coffee machines and beverage stations.
• Ensure snacks, beverages, and kitchen supplies are replenished daily.
• Support employee events, celebrations, and company meetings.
• Assist with holiday decorating and office engagement activities.

Administrative Support

• Provide administrative support to executives and departments as assigned.
• Schedule appointments and meetings.
• Assist with calendar management.
• Process expense reports.
• Prepare correspondence, presentations, and other documents.
• Answer phones and greet visitors professionally.
• File, scan, copy, and maintain records.
• Serve as backup support to the Executive Assistant team.

Inventory & Purchasin g

• Order office supplies, kitchen supplies, snacks, beverages, and janitorial supplies.
• Maintain inventory levels for all office consumables.
• Organize storage rooms and supply closets.
• Monitor budgets for office supplies and hospitality items.

Qualifications

• 2+ years of office administration, facilities, hospitality, or workplace services experience.
• Excellent customer service mindset with a 'no task is too small' attitude.
• Strong organizational and multitasking skills.
• Ability to prioritize in a fast‑paced environment.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office (Outlook, Word, Excel, Teams).
• Ability to lift up to 30 pounds and move office supplies or catering items.
• Comfortable standing and walking throughout the day.
• Self-starter with strong attention to detail.
• Professional, dependable, and positive attitude.

Education

• High School Diploma or equivalent required.