Office & Accounts Payable Coordinator — Growth & Benefits

Guardian Fire Protection Services, LLC; Norfolk (VA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

401K with company match

Medical, Dental and Vision Insurance

Short Term Disability (company paid)

Long Term Disability (company paid)

Life and AD&D insurance (company paid)

Pre-tax accounts

Aflac

Vacation and Personal time

Paid holidays

Tuition Reimbursement

Job summary

Professional Fire Protection, affiliated with Guardian Fire Protection, seeks an organized Office & Accounts Payable Coordinator in Norfolk, VA to support Accounting, Payroll, HR, and daily office operations. The role requires strong communication, attention to detail, and the ability to juggle multiple priorities in a fast-paced environment.

The position offers responsibilities across AP, AR, payroll reporting, onboarding, and general admin, with a safety‑first culture and opportunities for

Qualifications

• High school diploma or equivalent is required.
• Minimum 2+ years of administrative, accounting, payroll, or office coordination experience.
• Proficiency with Microsoft Office; strong Excel, Outlook and Teams skills.
• Excellent written and verbal communication, organization, and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines.
• Preferred familiarity with Ramp, Intacct, iSolved, Salesforce or similar systems.

Responsibilities

• Accounts Payable Support: process invoices, reconcile statements, maintain vendor records.
• Billing & Accounts Receivable Support: submit monthly billings, send invoices, track balances.
• Payroll Support: collect timesheets, assist with payroll edits, CPRs, reimbursements.
• Human Resources Support: onboarding docs, personnel files, employee records.
• Office & Operations Support: IT setup, on‑call schedules, phones, Salesforce leads, office supplies.

Skills

Administrative experience

Accounting

Payroll

Office coordination

Communication skills

Organizational skills

Attention to detail

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Excel

Outlook

Teams

Ramp

Intacct

iSolved

Salesforce

Job description

Professional Fire Protection, affiliated with Guardian Fire Protection, seeks an organized Office & Accounts Payable Coordinator in Norfolk, VA to support Accounting, Payroll, HR, and daily office operations. The role requires strong communication, attention to detail, and the ability to juggle multiple priorities in a fast-paced environment.

The position offers responsibilities across AP, AR, payroll reporting, onboarding, and general admin, with a safety‑first culture and opportunities for