Office & Accounting Coordinator

Hermes Landscaping; United States; On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Profit Sharing

Health Insurance

Dental & Vision Insurance

Life Insurance

401(k) Match

Paid Vacation

Job summary

Hermes Landscaping seeks an experienced Office & Accounting Coordinator to handle accounting functions, billing, and day-to-day office operations. You will work with managers, customers, vendors, and internal teams to drive efficiency, accuracy, and outstanding service.

Responsibilities include AR/AP, invoicing, job costing, data entry, and financial reporting, while maintaining records and supporting special projects in a growing, award-winning company.

Qualifications

• 5+ years in office management or accounting leadership.
• Proficiency in Excel and Microsoft Office required.
• Experience with accounts receivable, accounts payable, invoicing, and reporting.

Responsibilities

• Manage accounts receivable and payable activities.
• Process customer billing, invoicing, collections, and contract administration.
• Assist with job costing, reporting, and financial tracking.
• Ensure accurate data entry and financial record management.
• Generate operational, financial, and management reports.
• Support managers with special projects and process improvements.

Skills

Office management

Accounting

Bookkeeping

Microsoft Excel

Microsoft Office

Communication skills

Data entry

Education

Accounting or business degree (preferred)

Tools

Microsoft Excel

Job costing software

Job description

Hermes Landscaping is a nationally recognized, award-winning, progressive company that has proudly served the Kansas City metro for over 60 years. We operate across commercial construction, landscape maintenance, snow & ice management, and residential design-build.

We are seeking an experienced Office & Accounting Coordinator to join our team. This position serves as a key administrative and accounting resource within the organization, helping ensure customer billing, financial processes, reporting, customer service, and day-to-day office operations run efficiently and accurately.

The Role

This is a highly visible position responsible for managing accounting functions, customer billing, administrative operations, reporting, and customer service support. You will work closely with managers, customers, vendors, and internal departments to help drive efficiency, accuracy, and exceptional service throughout the organization.

What You'll Be Doing

• Manage accounts receivable and accounts payable activities
• Process customer billing, invoicing, collections, and contract administration
• Assist with job costing, reporting, and financial tracking
• Ensure accurate data entry and financial record management
• Reconcile information and maintain accounting documentation
• Utilize Excel and other software systems to analyze and manage data

Office Management & Administration

• Coordinate daily administrative operations
• Maintain customer, contract, job, and billing records
• Generate operational, financial, and management reports
• Support managers with special projects and administrative initiatives
• Assist in improving processes and maintaining efficient workflows

Customer Service & Communication

• Serve as a key point of contact for customers and vendors
• Resolve customer concerns promptly and professionally
• Build positive relationships with clients and internal team members
• Ensure timely and accurate communication across departments
• Coordinate administrative functions and office activities
• Prioritize multiple projects and deadlines effectively
• Maintain a high level of attention to detail and accountability
• Support a positive, team-oriented work environment

Who We're Looking For

This role is best suited for someone who is highly organized, detail-oriented, and comfortable balancing accounting responsibilities with office management duties.

• An Office Manager with accounting or bookkeeping experience
• An Accounting Coordinator looking to expand into operations and administration
• An Administrative Professional who enjoys working with numbers and financial processes

Experience

• 5+ years of office management, accounting, bookkeeping, or administrative leadership experience preferred
• Experience with accounts receivable, accounts payable, invoicing, collections, and reporting
• Advanced proficiency in Microsoft Excel and Microsoft Office
• Experience with job costing, financial reporting, or contract administration is a plus
• Excellent communication and customer service skills
• Strong organizational skills with the ability to manage multiple priorities
• Accounting, business, or related degree preferred but not required with equivalent experience

What You're Walking Into

At Hermes Landscaping, our values guide how we treat our employees, serve our customers, and operate every day:

Click the link below to see who we are and what we’re really about: https://youtu.be/6YCmYjzbDsQ?si=ChykbX-Scfy2dOsR

What We Offer

• Competitive compensation
• Hermes Profit Sharing Program - when the company wins, you win
• Health, dental, vision, and life insurance
• 401(k) with company match
• Paid vacation and holidays
• Long-term career growth opportunities
• Ongoing coaching and professional development
• Opportunity to make a meaningful impact within a growing, industry-leading company

Hermes Landscaping is an Equal Opportunity Employer.