Office & Accounting Assistant

Achievers USA; Earth City (MO); On-site; USD 32,000 - 46,000; Full time

Job summary

Achievers USA in Earth City, MO is seeking an Office Assistant focused on high-volume data entry, vendor/customer communications, and general clerical tasks. This role emphasizes accuracy and organization, with responsibilities spanning invoicing, filing, and using Sage accounting software or similar systems.

The ideal candidate will be proficient in Microsoft Office, able to manage shared folders and cloud storage, and maintain records with attention to detail in a fast-paced office environment.

Qualifications

• Experience with Sage accounting software or similar accounting software is required.
• Professional demeanor and a dependable, detail-oriented work ethic.
• Strong data entry skills with excellent accuracy and attention to detail.
• Working knowledge of Microsoft Office, Outlook, OneDrive, shared folders, and Adobe.

Responsibilities

• Perform extensive, accurate data entry in Sage accounting software and company shared folders.
• Enter and process customer orders, invoices, expenses, and other accounting-related information.
• Demonstrate a working understanding of basic accounting principles, including accounts payable (AP), accounts receivable (AR), income, expenses, account numbers, and job costing.
• Review and enter information accurately to help maintain organized and reliable financial and operational records.
• Scan, upload, organize, and maintain documents in electronic filing systems and shared folders.
• Assist with processing incoming claims and maintaining supporting documentation.
• Communicate with customers and clients by phone and email regarding orders, invoices, claims, and general inquiries.
• Answer incoming calls and provide receptionist coverage as needed.
• Assist with soft collections, including professional follow-up on outstanding invoices and payment inquiries.
• You will be responsible for filing paper documents and maintaining office supplies and other general office tasks.
• Manage heavy incoming emails and distribute information to the

Skills

Data entry

Multi-tasking

Detail oriented

Microsoft Office

Sage accounting software

Tools

Sage accounting software

Microsoft Office

OneDrive

Adobe

Shared folders

Job description

Office Assistant

-Emphasis on data entry, multi-tasking, fast-pasted, detail oriented.

-Understanding for accounting practices and accounting software

-Experience working in Microsoft programs and shared folders

Overview: We are seeking a detail-oriented, organized, and dependable person to support the companies daily functions. This position is high-volume data entry, order processing, and maintaining accurate information in Sage accounting software or similar accounting software and cloud based shared folders, as well as managing electronic documents and shared folders.

The ideal candidate will have a understanding of basic accounting principles, and strong computer skills. This individual will assist with accounts payable, receivable and related activities, process orders and invoices, handle customer and vendor communications, and perform general office duties.

Accuracy, organization, and the ability to manage repetitive data entry tasks while maintaining attention to detail are essential to success in this role.

Responsibilities

• Perform extensive, accurate data entry in Sage accounting software and company shared folders.
• Enter and process customer orders, invoices, expenses, and other accounting-related information.
• Demonstrate a working understanding of basic accounting principles, including accounts payable (AP), accounts receivable (AR), income, expenses, account numbers, and job costing.
• Review and enter information accurately to help maintain organized and reliable financial and operational records.
• Scan, upload, organize, and maintain documents in electronic filing systems and shared folders.
• Assist with processing incoming claims and maintaining supporting documentation.
• Communicate with customers and clients by phone and email regarding orders, invoices, claims, and general inquiries.
• Answer incoming calls and provide receptionist coverage as needed.
• Assist with soft collections, including professional follow-up on outstanding invoices and payment inquiries.
• You will be responsible for filing paper documents and maintaining office supplies and other general office tasks.
• Manage heavy incoming emails and distribute information to the

Preferred Required Qualifications

• Experience with Sage accounting software or similar accounting software is required.
• Professional demeanor and a dependable, detail-oriented work ethic.
• Strong data entry skills with excellent accuracy and attention to detail.
• Working knowledge of basic accounting principles, including AR, AP, income, expenses, account numbers, and job costs.
• Experience working knowledge of Microsoft Office, Outlook, OneDrive, shared folders, and Adobe, scanning, uploading, organizing, and maintaining electronic documents.
• Strong organizational, communication, and customer service skills.
• Ability to manage repetitive tasks, prioritize responsibilities, and work