Accounting Data Entry Clerk

ADP; Pensacola (FL); On-site; USD 30,000 - 38,000; Full time

Benefits offered by this job

Affordable health, dental, and vision

Job summary

ADP in Pensacola, FL is seeking an Accounting Data Entry Clerk to accurately enter, update, and maintain financial information across company systems. You will support the Accounting Department with high-volume data processing, documentation, and routine accounting tasks.

The ideal candidate is detail-oriented, organized, and comfortable with repetitive data-entry while maintaining confidentiality and accuracy. On-site role with a standard M-F schedule and basic office responsibilities.

Qualifications

• High school diploma or GED.
• Strong data-entry and keyboarding skills.
• Strong attention to detail and accuracy.
• Basic mathematical skills.
• Working knowledge of Microsoft Excel, Outlook, and Word.
• Ability to learn accounting software and company systems.
• Strong organizational and time-management skills.
• Ability to work independently and meet deadlines.
• Experience in data entry, bookkeeping, accounts payable, or administrative support.
• Associate degree or coursework in Accounting, Finance, or Business.

Responsibilities

• Enter financial transactions, invoices, payments, expenses, and other accounting information into company systems accurately and timely.
• Review source documents for completeness and accuracy before entering information.
• Verify entered data against invoices, reports, receipts, and other supporting documentation.
• Update existing accounting records and correct data-entry errors as identified.
• Maintain accurate coding, dates, amounts, vendor information, and other required transaction details.
• Process high volumes of accounting data while maintaining accuracy and productivity expectations.
• Assist with entering and maintaining vendor and account information.
• Organize, scan, upload, and maintain financial documents and supporting records.
• Assist with invoice processing and other routine accounts payable functions as assigned.
• Assist with credit card transaction entry and supporting documentation.
• Support basic account and transaction reconciliations.
• Assist with preparing spreadsheets, reports, and accounting documentation.
• Retrieve financial records and supporting documentation when requested.
• Assist the Accounting Department with month-end and year-end activities as assigned.
• Perform general administrative duties in support of Accounting operations.
• Maintain organized electronic and physical accounting records.
• Review completed work for accuracy before final submission or processing.
• Follow established naming, filing, and documentation procedures.
• Promptly report discrepancies, duplicate entries, missing documentation, or other potential errors.
• Meet established productivity and accuracy standards.
• Follow established accounting procedures and internal controls.
• Protect confidential financial and company information.
• Demonstrate reliability, professionalism, accountability, and attention to detail.

Skills

Data entry

Keyboarding

Attention to detail

Accounting software

Time management

Organization

Independent work

Communication

Teamwork

Education

Associate degree or coursework in Accounting/Finance/Business

High School diploma or GED

Tools

QuickBooks

Sage

NetSuite

Job description

Department: Accounting
Reports To: Accounting Supervisor
FLSA Status: Non-Exempt
Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.
Location: On-Site

Position Summary

The Accounting Data Entry Clerk is responsible for accurately entering, updating, and maintaining financial and accounting information within company systems. This position supports the Accounting Department by processing high volumes of financial data, verifying information for completeness and accuracy, maintaining organized documentation, and assisting with routine accounting and administrative functions.

The ideal candidate is dependable, highly detail-oriented, organized, and comfortable performing repetitive data-entry tasks while maintaining a high level of accuracy and confidentiality.

Essential Duties and Responsibilities

Accounting Data Entry

Enter financial transactions, invoices, payments, expenses, and other accounting information into company systems accurately and timely.

Review source documents for completeness and accuracy before entering information.

Verify entered data against invoices, reports, receipts, and other supporting documentation.

Update existing accounting records and correct data-entry errors as identified.

Maintain accurate coding, dates, amounts, vendor information, and other required transaction details.

Process high volumes of accounting data while maintaining accuracy and productivity expectations.

Identify missing, incomplete, or inconsistent information and escal...

Assist with entering and maintaining vendor and account information.

Accounting & Administrative Support

Organize, scan, upload, and maintain financial documents and supporting records.

Assist with invoice processing and other routine accounts payable functions as assigned.

Assist with credit card transaction entry and supporting documentation.

Support basic account and transaction reconciliations.

Assist with preparing spreadsheets, reports, and accounting documentation.

Retrieve financial records and supporting documentation when requested.

Assist the Accounting Department with month-end and year-end activities as assigned.

Perform general administrative duties in support of Accounting operations.

Recordkeeping & Quality Control

Maintain organized electronic and physical accounting records.

Review completed work for accuracy before final submission or processing.

Follow established naming, filing, and documentation procedures.

Promptly report discrepancies, duplicate entries, missing documentation, or other potential errors.

Meet established productivity and accuracy standards.

Compliance & Confidentiality

Follow established accounting procedures, internal controls, and company policies.

Protect confidential company, employee, vendor, and financial information.

Maintain appropriate security when accessing financial systems and records.

Follow established approval processes and escal...

Report unusual transactions or documentation concerns to the Accounting Supervisor.

Qualifications

Required

High school diploma or GED.

Strong data-entry and keyboarding skills.

Strong attention to detail and commitment to accuracy.

Basic mathematical skills.

Working knowledge of Microsoft Excel, Outlook, and Word.

Ability to learn accounting software and company systems.

Ability to follow established processes and written procedures.

Strong organizational and time-management skills.

Ability to manage repetitive, detail-oriented work while maintaining accuracy.

Ability to work independently and meet established deadlines.

Preferred

Previous experience in data entry, bookkeeping, accounting, accounts payable, or administrative support.

Associate degree or coursework in Accounting, Finance, Business, or a related field.

Experience using QuickBooks, Sage, NetSuite, or similar accounting software.

Experience working with high-volume data or transaction processing.

Knowledge, Skills & Abilities

High degree of accuracy and attention to detail.

Strong organizational and time-management skills.

Basic understanding of accounting terminology and financial records.

Ability to identify discrepancies and recognize when information requires additional review.

Ability to maintain confidentiality and handle sensitive financial information appropriately.

Ability to follow detailed instructions and established procedures.

Strong computer and data-entry skills.

Ability to prioritize assignments and meet deadlines in a fast-paced environment.

Dependability and consistent attendance.

Professional written and verbal communication skills.

Ability to work effectively as part of a team.

Physical Requirements

Prolonged periods sitting at a computer.

Frequent use of keyboard, mouse, telephone, and other standard office equipment.

Ability to review electronic and physical documents for extended periods.

Occasionally lift up to 20 pounds.

Performance Expectations

The Accounting Data Entry Clerk will be expected to:

Enter accounting information accurately and efficiently.

Meet established productivity and data-entry expectations.

Maintain a high level of accuracy with minimal errors.

Complete assigned work within established deadlines.

Maintain organized and complete supporting documentation.

Identify and promptly communicate discrepancies or missing information.

Follow accounting procedures and internal controls consistently.

Protect confidential financial and company information.

Demonstrate reliability, professionalism, accountability, and attention to detail.

Accept feedback and demonstrate continued improvement in assigned responsibilities.

Core Competencies

Attention to Detail

Accuracy

Accountability

Integrity & Confidentiality

Organization

Time Management

Data Entry

Teamwork

Communication

Process Compliance

Affordable health, dental, and vision insurance.